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Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01330886 ↗ ServiceMax

HIGI LLC • Preventive Maintenance • PSM

📍 IDOT District 9 - Aetna — 2801 West Murphysboro Road, Carbondale IL, 22901

Jan 6, 2026 → Sep 29, 2026

✅ Completed
PSM
SLA Clock
Last business day of January 2026 · Target: Jan 30, 2026
✗ SLA Missed
Active: 16 biz days
Paused: 168 biz days
🕐 Clock stopped: Tech Off Site (Sep 29, 2026)
▶ Clock Running
Status: Created
Jan 6 → Jan 7, 2026
1 business day (counted)
Running total: 1 of ? biz days used
⏸168d
⏸ Clock Paused
Status: Ready for Release
Jan 7 → Sep 8, 2026
168 business days (not counted)
▶ Clock Running
Status: Assigned
Sep 8 → Sep 24, 2026
12 business days (counted)
Running total: 13 of ? biz days used
▶ Clock Running
Status: Scheduled
Sep 24 → Sep 28, 2026
2 business days (counted)
Running total: 15 of ? biz days used
▶ Clock Running
Status: Tech On Site
Sep 28 → Sep 29, 2026
1 business day (counted)
Running total: 16 of ? biz days used
Created: Jan 6, 2026 Tech Off Site: Sep 29, 2026
Show SLA Clock Detail (5 periods)
Period Status Clock Biz Days Running Total
Jan 6 → Jan 7 Created ▶ Running 1 1
Jan 7 → Sep 8 Ready for Release ⏸ Paused 168 —
Sep 8 → Sep 24 Assigned ▶ Running 12 13
Sep 24 → Sep 28 Scheduled ▶ Running 2 15
Sep 28 → Sep 29 Tech On Site ▶ Running 1 16
Holding 170.6d (excluded)
Coordinators 15.2d
Field Work 1.7d
Billing 2.0d
✗ SLA Missed
Holding (excluded from total)
170.6 days
Coordinators
15.2 days
Over SLA
Field Work
1.7 days
Over SLA
Billing
2.0 days
Over SLA
Created: Jan 6, 2026 Due: Dec 31, 2026 Completed: Sep 29, 2026 (93 days early)
📅
184.6 days Total Age
⏱️
169.0d in Ready for Release Longest Stage
🔄
9 transitions Status Changes
⚠️
14.6d over Total Delay
📦
0 orders, 0 quotes Parts & Quotes
📝
5 lines Work Details
🏠
1 visit On-Site Trips
👤
Self-Scheduled Scheduling

AI Analysis

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Completed with significant delays
Invoiced • 289 days old
🚨
Primary Delay 169.0 days stuck in "Ready for Release"
⏱️
Total Delay 14.6 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
On Hold
1.6d
Ready for Release
169.0d
Assigned
12.7d / 0.5d SLA
Scheduled
2.6d / 2.0d SLA
Tech On Site
1.1d / 1.0d SLA
Completed
0.6d / 1.0d SLA
Closed
1.8d / 1.0d SLA
Ready to Bill
2.0d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

9/15/26 MArnold POC called back and confirm contact and equipment info.


Address Confirmed: Yes

Unit on site: Yes

Unit located in a public place: No Check in at front

Scheduling ahead needed: Stop by

Certain day or time: 8am to 4pm M-F

Confirmed contact: yes Tyler Clutts tyler.clutts@illinois.gov 618-351-5300




9/15/26 MArnold- Email sent to

tyler.clutts@illinois.gov


9/10 KKelch called Tyler to schedule for 9/15 with arrival between 2:30 and 3:30 pm. Left VM. 


9/8 KKelch called Tyler to schedule for 9/15 with arrival between 2:30 and 3:30 pm. Left VM. 


9/3 KKelch called Tyler to schedule for 9/15 with arrival between 2:30 and 3:30 pm. Left VM.

🔧 Work Performed
PM Completed
🔍 Technician Findings
Unit in service
⚠️ Problem Description
Please Perform a PM on this Kiosk and attach all required photos from Checklist Regardless if a PM was completed or not a Checklist and photos are required as well as a signed field service report for every work order If a follow up is needed: Confirm with Tech support, select New issue, enter in the troubleshooting performed and part needed for the follow up in the follow up notes field Trunk stock work order: email dispatch@emsar.com with current work order # and the description of the repair that is required to be performed prior to PM completion (Example LED lights, bamboo seat replacement, Leveler replacement etc. all parts that can be found in your trunk stock ) Link to Work Instructions & Checklist on last page: SZZT (Higi Green) https://emsar-portal1.sharepoint.com/SOPs%20and%20Work%20Instructions/Higi%20&%20Legacy%20Kiosk%20Group/Higi%20Green/WI-ST-310%20Higi%20Green%20Preventative%20Maintenance%20009%20DCR652.pdf
📄 Description
Higi Green Kiosk Hard wired

Timeline

📋
Work Order Created Jan 6, 2:14 PM
Work Order: WO-01330886
Type: Preventive Maintenance
Priority: PSM
✅
Status: Ready for Release by Stephanie Ramen Jan 7, 10:06 AM
From: On Hold
To: Ready for Release
Duration in Previous: 19h 52m
🚨 169.0 business days
👷
▶
2 Technician Assigned Sep 8, 2:46 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Kaitlyn Kelch
From: Ready for Release
To: Assigned
Duration in Previous: 244d 3h
🚨 13.0 business days
🗓️
▶
2 Status: Scheduled Sep 24, 3:30 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Kaitlyn Kelch
Scheduled For: 2026-09-28T18:00:00.000+0000
⏳ 3.0 business days
🔧
Status: Tech On Site by Brian Williams Sep 28, 6:54 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 4d 3h
🚗
2x Travel Added Sep 28, 7:04 PM
Type: Travel
Status: Open
Qty: 41, 105
⏱️
3x Labor Added Sep 28, 8:49 PM
Type: Labor
Status: Open
Qty: 1, 1.5, 2
🚗
Status: Tech Off Site by Brian Williams Sep 29, 8:59 AM
From: Tech On Site, Tech Off Site
To: Tech Off Site, Completed
Duration in Previous: 14h 5m, 0m
🏁
Status: Closed by Brian Williams Sep 29, 1:44 PM
From: Completed
To: Closed
Duration in Previous: 4h 44m
📄
Status: Ready to Bill by Timothy Amburgey Sep 30, 9:43 AM
From: Closed
To: Ready to Bill
Duration in Previous: 19h 59m
⏳ 2.0 business days
📨
▶
2 Status: Invoice Pending Oct 1, 4:51 PM
Status: Invoice Pending → Status: Invoiced
💰
Status: Invoiced by Hannah Shaw
From: Invoice Pending
To: Invoiced
Duration in Previous: 1m
⏳ 1.9 business days
🧾
Invoice Created Oct 4, 11:41 PM
Invoice Number: SM-274120

Bottlenecks

Assigned
Duration: 12.7 business days (threshold: 4.0 business hours)
Exceeded by 12.2 business days
Scheduled
Duration: 2.6 business days (threshold: 2.0 business days)
Exceeded by 4.5 business hours
Tech On Site
Duration: 1.1 business days (threshold: 1.0 business days)
Exceeded by 1.1 business hours
Closed
Duration: 1.8 business days (threshold: 1.0 business days)
Exceeded by 6.3 business hours
Ready to Bill
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days

🔗 Related Artifacts

No related artifacts

ℹ️ Work Order Details

Status
Invoiced
Priority
PSM
Type
Preventive Maintenance
Branch
N/A
Technician
Brian Williams
Scheduled
Sep 28, 2:00 PM
Created
Jan 6, 2:14 PM
Invoice #
SM-274120

Work Details (5)

Name Type Status Qty Amount Date
WL-03404215 Travel Open 41 $0.00 Sep 28, 7:04 PM
WL-03404216 Travel Open 105 $0.00 Sep 28, 7:04 PM
WL-03404432 Labor Open 1 $0.00 Sep 28, 8:49 PM
WL-03404433 Labor Open 1.5 $0.00 Sep 28, 8:49 PM
WL-03404434 Labor Open 2 $0.00 Sep 28, 8:49 PM

Details