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Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01349454 ↗ ServiceMax

HIGI LLC • Repair/PM • P4

📍 Illinois River Correctional Center - Aetna — 1300 West Locust St., Canton IL, 61520

Feb 3, 2026 → Feb 16, 2026

✅ Completed
P4
SLA Clock
4 business days from creation · Target: Feb 9, 2026
✗ SLA Missed
Active: 4 biz days
Paused: 1 biz days
Budget: 4 biz days
🕐 Clock stopped: Tech Off Site (Feb 10, 2026)
SLA Target
▶ Clock Running
Status: Created
Feb 3 → Feb 3, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: L2 Screening
Feb 3 → Feb 3, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
⏸1d
⏸ Clock Paused
Status: Awaiting Parts
Feb 3 → Feb 4, 2026
1 business day (not counted)
▶ Clock Running
Status: Ready for Scheduling
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Assigned
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
4d
▶ Clock Running
Status: Scheduled
Feb 4 → Feb 10, 2026
4 business days (counted)
Running total: 4 of 4 biz days used
▶ Clock Running
Status: Tech On Site
Feb 10 → Feb 10, 2026
0 business days (counted)
Running total: 4 of 4 biz days used
Created: Feb 3, 2026 Tech Off Site: Feb 10, 2026
Business Days Used 4 / 4
0 4d budget
Show SLA Clock Detail (7 periods)
Period Status Clock Biz Days Running Total
Feb 3 → Feb 3 Created ▶ Running 0 0 / 4
Feb 3 → Feb 3 L2 Screening ▶ Running 0 0 / 4
Feb 3 → Feb 4 Awaiting Parts ⏸ Paused 1
Feb 4 → Feb 4 Ready for Scheduling ▶ Running 0 0 / 4
Feb 4 → Feb 4 Assigned ▶ Running 0 0 / 4
Feb 4 → Feb 10 Scheduled ▶ Running 4 4 / 4
Feb 10 → Feb 10 Tech On Site ▶ Running 0 4 / 4
Dispatch 0.2d
Material Management 1.1d
Coordinators 4.7d
Field Work 3.9d
Billing 3.5d
✗ SLA Missed
Dispatch
0.2 days
Material Management
1.1 days
Coordinators
4.7 days
Over SLA
Field Work
3.9 days
Over SLA
Billing
3.5 days
Created: Feb 3, 2026 Due: Feb 9, 2026 Completed: Feb 16, 2026 (6 days late)
📅
8.3 days Total Age
⏱️
7.9d in Closed Longest Stage
🔄
13 transitions Status Changes
⚠️
11.4d over Total Delay
📦
2 orders, 0 quotes Parts & Quotes
📝
9 lines Work Details
🏠
1 visit On-Site Trips
👤
Self-Scheduled Scheduling

AI Analysis

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Completed with significant delays
Invoiced • 191 days old
🚨
Primary Delay 7.9 days stuck in "Closed"
⏱️
Total Delay 11.4 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
L2 Screening
0.2d / 1.0d SLA
Awaiting Parts
1.1d / 3.0d SLA
Ready for Scheduling
0.2d / 1.0d SLA
Assigned
0.0d / 0.5d SLA
Scheduled
4.5d / 2.0d SLA
Tech On Site
0.1d / 1.0d SLA
Tech Off Site
0.8d / 2.0d SLA
Completed
3.0d / 1.0d SLA
Closed
8.2d / 1.0d SLA
WO Correction Needed
3.1d
Ready to Bill
0.3d / 1.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

2/10/2026 kc no signature due to no one available


2/27/26 CDempsey- Discussing with Kevin on our weekly 1:1 meeting.

2.26.28 hshaw - FSR form missing cust signature

2/11/26 CDempsey- Contacting Kevin about Serviced wo not being Closed.

2/10/2026 kc no signature due to no one available


2/5 KKelch Krista called me back to schedule for 2/9 between 1 and 3 pm, she let me know that they leave at 3, I offered 2/10 between 12 and 2 pm. Customer confirmed. 

2/4 KKelch called Krista to schedule for 2/9 between 1 and 3 pm. Left info. Pre scheduled to ensure shipment of parts by SLA

🔧 Work Performed
Calibrated Touchscreen and performed pm unit is working properly
🔍 Technician Findings
found that the touchscreen needs to be calibrated
⚠️ Problem Description
Please have WO Number ready when checking in. Higi is a Blood Pressure Kiosk located in Pharmacy. Do not start work on kiosk until you have parts in your possession. (Technician’s responsibility to check if parts are shipped, correct parts received, no damage.) Tech must investigate issue before replacing Parts. Parts will be replaced at the discretion of L2. If unable to resolve with original parts installed, please follow below steps. Tech will be sent a PC for replacement. Tech must replace PC kit but do not transfer graphics card from old to new PC. Regardless if PC is installed or not you must contact Level 2 support while onsite to verify errors as well as update portal and ServiceMax for used or unused PC parts Tech will be shipped replacement Touchscreen nose assembly. Tech will replace all parts shipped, adjust resolution in resolution settings, calibrate, and restore functionality. Touchscreen should be set as main display. Touchscreen unresponsive Resolution settings 1440×900 / 60HZ top 800×600 / 60HZ bottom Tech will be sent Key to Kiosk Use this password to access the kiosk: LYHXC4W2 If swapping out a PC, you would use: miker0me0g0lfech0 There is a mandatory 4 business day timeline in which to complete this work. If you have questions or require technical support during the service, call 931-284-4999 and follow the prompts to reach the EMSAR Level II Support team for assistance (Support Hours are Monday-Friday from 8:00 AM EST until 8:00 PM EST). Provide the team member with the Work Order number, location, and problem description. At the completion of the service contact the EMSAR Level II Support team so that they can remotely verify that the kiosk is online and operational. **ALL NON-EMSAR TECHNICIANS: You must check in from the location as soon as you arrive onsite and before you begin working on the kiosk. Call 931-284-4999 and follow the prompts. If there are any questions about the service expectations, use this opportunity to ask the Level II Support team.** This is a Non Retail location and a scheduled appointment must be made in advance to ensure the machine will be made available prior to tech arrival on site. If a work market technician has to be used SDL must obtain approval from Higi prior to scheduling work. If the technician is unable to make contact on the first attempt, email EMSAR at higisupport@emsar.com so HIGI can be notified to provide us with an alternate contact name and number. Any calls made MUST be logged on the work order under Activity History with who you spoke to and date/time of call. Please Perform a PM on this Kiosk and attach all required photos from the PM Checklist Note this is a Non-retail account and requires a call to schedule. Please navigate to the location page for contact details Regardless if a PM was completed or not a Checklist and photos are required as well as a signed field service report for every work order If a follow up is needed: Confirm with Tech support, select New issue, enter in the troubleshooting performed and part needed for the follow up in the follow up notes field Trunk stock work order: email dispatch@emsar.com with current work order # and the description of the repair that is required to be performed prior to PM completion (Example LED lights, bamboo seat replacement, Leveler replacement etc. all parts that can be found in your trunk stock ) Link to Work Instructions & Checklist on last page: SZZT (Higi Green) https://emsar-portal1.sharepoint.com/SOPs%20and%20Work%20Instructions/Higi%20&%20Legacy%20Kiosk%20Group/Higi%20Green/WI-ST-310%20Higi%20Green%20Preventative%20Maintenance.pdf
📄 Description
Higi Green Kiosk Hard wired

Timeline

📋
2 Work Order Created Feb 3, 4:47 PM
Work Order Created → Status: L2 Screening
🔍
Status: L2 Screening by Kimberly Hardison
From: Entered
To: L2 Screening
Duration in Previous: 1m
📦
2 Parts Requested Feb 3, 6:18 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Emmanuel Morales
From: L2 Screening
To: Awaiting Parts
Duration in Previous: 1h 29m
📅
Status: Ready for Scheduling by Jacob Jones Feb 4, 1:40 PM
From: Awaiting Parts
To: Ready for Scheduling
Duration in Previous: 19h 21m
👷
2 Technician Assigned Feb 4, 3:06 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Kaitlyn Kelch
From: Ready for Scheduling
To: Assigned
Duration in Previous: 1h 25m
🗓️
2 Status: Scheduled Feb 4, 3:12 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Kaitlyn Kelch
Scheduled For: 2026-02-09T19:00:00.000+0000
📦
2 Parts Requested Feb 4, 3:39 PM
Parts Requested → 4x Parts Added
🔩
4x Parts Added
Type: Parts, Expenses
Status: Open
Qty: 1
📅
Dispatch Scheduled by Kaitlyn Kelch Feb 5, 10:45 AM
Scheduled For: 2026-02-10T18:00:00.000+0000
4.0 business days
🔧
Status: Tech On Site by Kevin Cox Feb 10, 2:48 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 5d 23h
🚗
Status: Tech Off Site by Kevin Cox Feb 10, 3:45 PM
From: Tech On Site
To: Tech Off Site
Duration in Previous: 57m
⏱️
5x Labor Added Feb 10, 9:27 PM
Type: Labor, Travel
Status: Open
Qty: 3.75, 1, 165
✔️
Status: Completed by Kevin Cox Feb 10, 9:53 PM
From: Tech Off Site
To: Completed
Duration in Previous: 6h 7m
3.3 business days
🏁
Status: Closed by Kevin Cox Feb 16, 2:49 PM
From: Completed
To: Closed
Duration in Previous: 5d 16h
⚠️ 7.3 business days
✏️
Status: WO Correction Needed by Hannah Shaw Feb 26, 2:09 AM
From: Closed
To: WO Correction Needed
Duration in Previous: 9d 11h
3.0 business days
🏁
Status: Closed by Kevin Cox Mar 2, 8:01 PM
From: WO Correction Needed
To: Closed
Duration in Previous: 4d 17h
📄
Status: Ready to Bill by Hannah Shaw Mar 2, 10:25 PM
From: Closed
To: Ready to Bill
Duration in Previous: 2h 23m
📨
Status: Invoice Pending by Hannah Shaw Mar 3, 1:09 AM
From: Ready to Bill, Invoice Pending
To: Invoice Pending, Invoiced
Duration in Previous: 2h 43m, 0m
🚨 80.0 business days
🧾
Invoice Created Jun 24, 12:01 PM
Invoice Number: SM-255411

Bottlenecks

Scheduled
Duration: 4.5 business days (threshold: 2.0 business days)
Exceeded by 2.5 business days
Completed
Duration: 3.0 business days (threshold: 1.0 business days)
Exceeded by 2.0 business days
Closed
Duration: 7.9 business days (threshold: 1.0 business days)
Exceeded by 6.9 business days

🔗 Related Artifacts

📦
Parts Order 00089618
Closed
📦
Parts Order 00089714
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P4
Type
Repair/PM
Branch
N/A
Technician
Kevin Cox
Scheduled
Feb 10, 1:00 PM
Created
Feb 3, 4:47 PM
Invoice #
SM-255411

Work Details (9)

Name Type Status Qty Amount Date
WL-03091523 Parts Open 1 $0.00 Feb 4, 3:39 PM
WL-03091524 Parts Open 1 $0.00 Feb 4, 3:39 PM
WL-03091525 Parts Open 1 $0.00 Feb 4, 3:39 PM
WL-03091526 Expenses Open 1 $0.00 Feb 4, 3:39 PM
WL-03100333 Labor Open 3.75 $0.00 Feb 10, 9:27 PM
WL-03100334 Labor Open 1 $0.00 Feb 10, 9:27 PM
WL-03100335 Labor Open 3.75 $0.00 Feb 10, 9:27 PM
WL-03100336 Travel Open 165 $0.00 Feb 10, 9:27 PM
WL-03100337 Travel Open 165 $0.00 Feb 10, 9:27 PM

Details