Work Order 360 View

Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01296129 ↗ ServiceMax

Brown Surgical Associates (Formally University Surgical Associates ) • Repair • P3

📍 University Surgical Associates Inc.- East Greenwich — 1407 South County Trail Building 4 Suite 423, East Greenwich RI, 02818

Aug 6, 2025 → Present

⛔ Blocked
P3 3 business days from creation
Target: Aug 11, 2025
⏸ 254d excluded (parts wait + holding)
⚠ 22d overdue
Dispatch 1.2d
Material Management 0.2d
Coordinators 3.0d
Incomplete 17.0d (excluded)
⚠ Overdue
Dispatch
1.2 days
Over SLA
Material Management
0.2 days
Coordinators
3.0 days
Over SLA
Incomplete (excluded from total)
17.0 days
Created: Aug 6, 2025 Due: Aug 11, 2025 (277 days overdue)
📅
202.5 days Total Age
⏱️
17.0d in Incomplete Longest Stage
🔄
7 transitions Status Changes
⚠️
1.1d over Total Delay
📦
2 orders, 0 quotes Parts & Quotes
📝
3 lines Work Details
🏠
1 visit On-Site Trips
📋
Coordinator Scheduling

AI Analysis

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Originating Case

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🎫
Case #00516768
HCP L2 Review
Closed
Our autoclave at our East Greenwich location 1470 South County Trail, Suite 423, East Greenwich RI is acting weird again when you turn the machine on it only has the name of the machine tettnauer and will not move along to where you can start the cycle Tettnauer model ez11-plus sn 19030161 emsar asset tage 20199051029
Priority
Standard
Origin
Email
Reason
New Case
Contact
Lori O'Connor
Owner
Shelby Robinson
Created
Aug 6, 2025
Work Orders from this Case (1)
WO-01296129 (current) Awaiting Parts
Repair • David Cavaco
Created: Aug 6, 2025
Blocked - Action Required
Awaiting Parts • 281 days old
🚨
Primary Delay 17.0 days stuck in "Incomplete"
⏱️
Total Delay 1.1 business days over SLA thresholds
📦
Parts Pending 1 parts order(s) awaiting fulfillment

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
0.1d / 1.0d SLA
Assigned
0.0d / 0.5d SLA
Scheduled
2.9d / 2.0d SLA
Incomplete
17.0d
Awaiting Parts
0.2d / 3.0d SLA
L2 Screening
1.2d / 1.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

05/13/2026 KFricke - Per the vendor's last response, these are expected to be in stock then ship this week.

04/23/2026 KFricke - I followed up with the vendor again, CC'ing multiple managers as we never got a response regarding this 7 month old order. Per SMX Case 524122, these are expected back in stock 5/4 so ESD is the following week.

04/10/2026 KFricke - It's been a little over the last ESD provided, so I followed up with the vendor again.

03/02/2026 KFricke - Tuttnauer replied that these are on a 3-4 week backorder.

02/26/2026 KFricke - I just emailed this vendor again, they never responded to the previous follow up.

02/02/2026 KFricke - This item has not shipped yet, I followed up with the vendor.

01/19/2026 KFricke - We spoke with the vendor and this item is still on backorder, but expected to ship by the end of this month. PartsSource has it stating it'll ship in the next two days, but for double the cost. RGriffin is clarifying with the field.

1/7 KSmith -- Teams message to Shawn to follow up on this one. Has been in awaiting parts since August with no updates

10/20/2025 JRolston - Received email from site POC, Lori O'Connor, requesting update on backordered parts and when date will be scheduled for replacement. Per Teams discussion with Keith Fricke / MM, we are awaiting an update from Tuttnauer, which is the sole vendor for their parts. Replied on email advising site.


10/9 KFricke - Follow up request sent to vendor, we have not received an update after the order confirmation.

9/3 KFricke - 81043 Order placed, shipping to site

9/2/25 lcoonrod

new quote Q-00029774 from case 00522492. sending to L2


9/2 KSmith -- Once parts ship to site, WO needs reassigned to Nick (has tool kit in stock)

9/2 SRogers: Placed the part order for the needed board. Test kit was not ordered since one of my techs in the area (Nick) already has a loaner test-13 kit in stock.

9/2 KSmith -- Chatter to Shawn regarding this WO. Shawn does not want to complete anymore Tutt WOs. WO has been sitting in incomplete since 8/8

8/27 KWeiss, Chatter sent to DCavaco and SRogers, a Parts & Calibration form will need to be filled out to request a Test-13 kit for calibration.

8/27 KWeiss, Created case and sent to sales for quoting.

8/25 KSmith -- Teams message to Shawn to see if there was an update from Tut on this one

8/18 KSmith -- Per Shawn, we are waiting on Tuttnauer to get back to the FSE regarding parts

8/13 KSmith -- Teams message to Shawn to check on this one

8/11 KWeiss, Chatter sent to tech requesting p/n's when received.

8/8 DC Waiting for a call back from Tuttnauer tech support to confirm if the unit need a new board.

8/6 KSmith -- Scheduled for 8/8 with Lori

8/6 KSmith -- Responded to Lori's email to schedule for Friday

🔧 Work Performed
tried unplugging unit and accessing tech menu, trouble shooting with lvl 2 tech support.
🔍 Technician Findings
Found when unit is powered on the screen gets stuck on initial load screen. Unable to get past the first screen.
⚠️ Problem Description
new quote Q-00029774 from case 00522492 Our autoclave at our East Greenwich location 1470 South County Trail, Suite 423, East Greenwich RI is acting weird again when you turn the machine on it only has the name of the machine tettnauer and will not move along to where you can start the cycle Tettnauer model ez11-plus sn 19030161 emsar asset tage 20199051029 https://www.ebiotrack.com/workorder.php?wo=67366

Timeline

📞
Case Linked Aug 6, 11:09 AM
Case Number: 00516768
Subject: HCP L2 Review
Status: Closed
📋
2 Work Order Created Aug 6, 12:12 PM
Work Order Created → Status: Ready for Scheduling
📅
Status: Ready for Scheduling by Shelby Robinson
From: Entered
To: Ready for Scheduling
Duration in Previous: 0m
👷
2 Technician Assigned Aug 6, 12:42 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Kourtney Smith
From: Ready for Scheduling
To: Assigned
Duration in Previous: 29m
📅
2 Dispatch Scheduled Aug 6, 12:51 PM
Dispatch Scheduled → Status: Scheduled
🗓️
Status: Scheduled by Kourtney Smith
From: Assigned
To: Scheduled
Duration in Previous: 9m
3.0 business days
⏱️
3x Labor Added Aug 8, 5:23 PM
Type: Labor
Status: Open
Qty: 3, 1.3333333333333, 1.1666666666667
⚠️
Status: Incomplete by Shawn Rogers Aug 8, 10:29 PM
From: Scheduled
To: Incomplete
Duration in Previous: 2d 9h
🚨 17.2 business days
📦
2 Parts Requested Sep 2, 9:06 AM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Shawn Rogers
From: Incomplete
To: Awaiting Parts
Duration in Previous: 24d 10h
🔍
Status: L2 Screening by Leona Coonrod Sep 2, 11:03 AM
From: Awaiting Parts
To: L2 Screening
Duration in Previous: 1h 57m
📦
2 Parts Requested Sep 2, 9:47 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Keith Weiss
From: L2 Screening
To: Awaiting Parts
Duration in Previous: 10h 44m

Bottlenecks

Scheduled
Duration: 2.9 business days (threshold: 2.0 business days)
Exceeded by 7.1 business hours
L2 Screening
Duration: 1.2 business days (threshold: 1.0 business days)
Exceeded by 1.8 business hours

🔗 Related Artifacts

📞
Case 00516768
Closed
📦
Parts Order 00081043
Submitted
📦
Parts Order 00081111
Canceled

ℹ️ Work Order Details

Status
Awaiting Parts
Priority
P3
Type
Repair
Branch
Edge
Technician
David Cavaco
Scheduled
Aug 8, 2:00 PM
Created
Aug 6, 12:12 PM
Invoice #
N/A

Work Details (3)

Name Type Status Qty Amount Date
WL-02896095 Labor Open 3 $447.00 Aug 8, 5:23 PM
WL-02896096 Labor Open 1.3333333333333 $223.50 Aug 8, 5:23 PM
WL-02896097 Labor Open 1.1666666666667 $186.25 Aug 8, 5:23 PM

Details