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← WO Overview

WO-01298638 ↗ ServiceMax

JFK UNIVERSITY MEDICAL CENTER EMS • Repair • P7

📍 JFK University Medical Center - James St. — 100 James St., Edison NJ, 08820

Aug 20, 2025 → Apr 1, 2026

✅ Completed
P7
SLA Clock
7 business days from creation · Target: Aug 29, 2025
✗ SLA Missed (119 biz days late)
Active: 126 biz days
Paused: 26 biz days
Budget: 7 biz days
🕐 Clock stopped: Completed (Apr 2, 2026)
SLA Target
▶ Clock Running
Status: Created
Aug 20 → Aug 20, 2025
0 business days (counted)
Running total: 0 of 7 biz days used
▶ Clock Running
Status: L2 Screening
Aug 20 → Aug 20, 2025
0 business days (counted)
Running total: 0 of 7 biz days used
⏸ Clock Paused
Status: Awaiting Parts
Aug 20 → Aug 25, 2025
3 business days (not counted)
▶ Clock Running
Status: Ready for Scheduling
Aug 25 → Aug 25, 2025
0 business days (counted)
Running total: 0 of 7 biz days used
27d
▶ Clock Running
Status: Assigned
Aug 25 → Oct 2, 2025
27 business days (counted)
Running total: 27 of 7 biz days used
▶ Clock Running
Status: Scheduled
Oct 2 → Oct 9, 2025
5 business days (counted)
Running total: 32 of 7 biz days used
▶ Clock Running
Status: Tech On Site
Oct 9 → Oct 10, 2025
1 business day (counted)
Running total: 33 of 7 biz days used
⏸23d
⏸ Clock Paused
Status: Awaiting Parts
Oct 10 → Nov 14, 2025
23 business days (not counted)
87d
▶ Clock Running
Status: Reschedule
Nov 14 → Mar 25, 2026
87 business days (counted)
Running total: 120 of 7 biz days used
▶ Clock Running
Status: Scheduled
Mar 25 → Apr 2, 2026
6 business days (counted)
Running total: 126 of 7 biz days used
Created: Aug 20, 2025 Completed: Apr 2, 2026
Business Days Used 126 / 7
0 7d budget +119d over
Show SLA Clock Detail (10 periods)
Period Status Clock Biz Days Running Total
Aug 20 → Aug 20 Created ▶ Running 0 0 / 7
Aug 20 → Aug 20 L2 Screening ▶ Running 0 0 / 7
Aug 20 → Aug 25 Awaiting Parts ⏸ Paused 3
Aug 25 → Aug 25 Ready for Scheduling ▶ Running 0 0 / 7
Aug 25 → Oct 2 Assigned ▶ Running 27 27 / 7
Oct 2 → Oct 9 Scheduled ▶ Running 5 32 / 7
Oct 9 → Oct 10 Tech On Site ▶ Running 1 33 / 7
Oct 10 → Nov 14 Awaiting Parts ⏸ Paused 23
Nov 14 → Mar 25 Reschedule ▶ Running 87 120 / 7
Mar 25 → Apr 2 Scheduled ▶ Running 6 126 / 7
Dispatch 0.0d
Material Management 28.0d
Coordinators 127.7d
Field Work 1.0d
Billing 0.0d
✗ SLA Missed
Dispatch
0.0 days
Material Management
28.0 days
Over SLA
Coordinators
127.7 days
Over SLA
Field Work
1.0 days
Over SLA
Billing
0.0 days
Created: Aug 20, 2025 Due: Mar 27, 2026 Completed: Apr 2, 2026 (5 days late)
📅
152.1 days Total Age
⏱️
87.6d in Reschedule Longest Stage
🔄
13 transitions Status Changes
⚠️
144.0d over Total Delay
📦
2 orders, 0 quotes Parts & Quotes
📝
9 lines Work Details
🏠
2 visits On-Site Trips
👤
Self-Scheduled Scheduling
🔄
2 On-Site Visits (1 reschedule)
2 on-site visits — follow-up trip required
👤 Self-scheduled by David Trost — scheduling delays attributed to technician, not coordinators
Visit 1 Oct 9, 2025
Visit 2 Apr 1, 2026

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00520345
L2 Review EMS * No quote needed per SMC
Closed
two Ferno EZGlide track chairs. All brakes on both units are not holding Both serial numbers 10N-158093, 10N-158101 10N-158093 1 PR brake/wheel assembly, 0905841 1 PL brake/wheel assembly, 0905843 10N-158101 1 PR brake/wheel assembly, 0905841 1 PL brake/wheel assembly, 0905843
Priority
Standard
Origin
Email
Reason
New Case
Contact
KOURTNEY SMITH
Owner
Kimberly Hardison
Created
Aug 19, 2025
Work Orders from this Case (2)
WO-01298633 Invoiced
Repair • David Trost
Created: Aug 20, 2025 • Closed: Oct 9, 2025
WO-01298638 (current) Invoiced
Repair • David Trost
Created: Aug 20, 2025 • Closed: Apr 1, 2026
Completed with significant delays
Invoiced • 358 days old
🚨
Primary Delay 87.6 days stuck in "Reschedule"
⏱️
Total Delay 144.0 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
L2 Screening
0.0d / 1.0d SLA
Awaiting Parts
28.0d / 3.0d SLA
Ready for Scheduling
0.2d / 1.0d SLA
Assigned
28.0d / 0.5d SLA
Scheduled
11.9d / 2.0d SLA
Tech On Site
1.0d / 1.0d SLA
Reschedule
87.6d / 2.0d SLA
Completed
0.0d / 1.0d SLA
Closed
2.0d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes
3/25 KSmith -- Scheduled for 4/1 with James on WO-01309284. 9-11am.

3/25 KSmith -- Followed up with Ralph to see if they would like to schedule service

3/23 KSmith -- Followed up with Ralph to see if they would like to schedule service

3/20 KSmith -- No response from Ralph. Teams message to Lauren to see what we should do with all their WOs

3/16 KSmith -- Followed up with Ralph to see if they would like to schedule service

3/12 KSmith -- Ralph is checking on if they want to complete these or wait (verifying costs with Lauren O). Ralph is out on PTO and these will not be completed until 3/26 at the earliest due to Ralphs PTO and FSE PTO (Ralph is aware of the FSE PTO)

3/11 KSmith -- Reached out to Ralph to advise that this repair is apart of the 2025 contract and won't impact the 2026 contract that is being worked on currently, so we can schedule this repair if they like. Awaiting response on what Ralph wants to do. Copied Lauren O on the email to Ralph.

3/6/26 RBerry- Chattered:

@[Lauren Oberg]​ Do we have an update on this?


Waiting for confirmation on contract for this account. Updated due date.


2/18/26 RBerry- Chattered: @Lauren Oberg​ @Natosha Beierschmitt​ @Kourtney Smith​ Do we have an update on the contract for this account?


Response: I just reached out to my contact there to finalize things. I am trying to get an estimate of when we can expect signatures cc: @Natosha Beierschmitt​ @Kourtney Smith​ 


2/10/26 RBerry- updated due date based on ASC notes below.


2/10 KSmith -- Spoke with Ralph and we still cannot schedule the repairs. They are still waiting on the contract to get signed (currently with the legal department) before any service can be completed.

2/9 KSmith -- Reached out to Ralph to see if he would like to continue to wait for the remaining parts to arrive or go ahead and schedule the repairs

2/7/26 RBerry- Chattered:

@[Kourtney Smith]​ Please reach out to customer and ask if they are still wanting all repairs completed together or if they would like to schedule the WOs that are ready. Please let me know once you have a response.


1/20 KSmith -- Waiting on parts for WO-01298554

12/15/25 RBerry- Updated due date based on parts. Customer wants all WOs scheduled together. Still waiting on parts for WO-01309284 and WO-01298554.


12/10/25 RBerry- Updated due date based on parts. Customer wants all WOs scheduled together. Still waiting on parts for WO-01309284 and WO-01298554.


11/17/25 RCook- Updated due date based on parts Removed delay code.

11/17 KSmith -- Awaiting parts for WO-01309284 and WO-01298554. Customer is also working on their contract with Lauren and wants to wait until contract is finished and all parts have arrived before scheduling.

11/06/2025 AGreene - GP pick ticket is attached to the part order. Assigning SWeaver to print and pick. GP says it should be on the shelf.

10/13/25 KW out of stock on PN 8159512 placed order with Ferno this date

10/2 KSmith -- Ralph reached out and asked that we go ahead and schedule the repairs for the units we have the parts for. Scheduled for 10/9 per Ralphs request. Email logged on WO-01298633

9/30/2025 Sramen - sent chatter on parts order for WO-01298554 for ETA and sent teams escalation to KWalls. Then pushed due date a week.

9/29 KSmith -- Awaiting parts for WO-01298554

9/23/25 RCook- Spoke with Ralph states that he would like the repairs scheduled together. Advised we will reach out to schedule once tracking is received for WO-01298554. See logged call on WO-01298638


9/23/25 RCook- LM with Ralph advising we have 3 repairs open for stairchairs. Advised 2 are ready to schedule but 1 we are still waiting on parts for (WO-01298554) Asked if they are wanting all repairs scheduled together. See logged call on WO-01298633


9/22 KSmith -- Awaiting parts for WO-01298554.

9/18/2025 Sramen - still waiting on parts for WO-01298554. Pushed due date another week and sent another chatter on parts order for 1298554 as well as a teams message to KWalls.

9/17 KSmith -- Awaiting parts for WO-01298554, so all repairs can be completed together

9/15 KSmith -- Awaiting parts for WO-01298554, so all repairs can be completed together

9/13/2025 Sramen - still waiting on parts for WO-01298554. Pushed due date another week and sent chatter on parts order for 1298554.


9/2 KSmith -- Awaiting parts for WO-01298554, so all repairs can be completed together

8/29/2025 Sramen - WO-01298554 follow up date is 9/2 for parts so I pushed WOs 1298638, 1298633, 1298554 due date to 9/5. Will adjust again after parts actually ship.

8/26 KSmith -- Awaiting parts for WO-01298554, so all repairs are completed together.

8/25 KSmith -- Awaiting parts for WO-01298554, so all repairs are completed together. Advised Ralph that we are still awaiting parts for the final WO

🔧 Work Performed
replaced left and right break assemblies. unit still needs... 1ea 8159512 p/l flip handle bracket 3ea 8159512 flip handle bushing 3ea 3352381 short flip up handle lock screw. 4-1 dt Replaced flip up handle bracket. ,,8159512 Added one release lever screw 3352381. And one shorter bushing 866-0110 unit passes funcgional testing and has been returned to service
🔍 Technician Findings
replaced left and right break assemblies. unit still needs... 1ea 8159512 p/l flip handle bracket 3ea 8159512 flip handle bushing 3ea 3352381 short flip up handle lock screw.
⚠️ Problem Description
2 of 2 two Ferno EZGlide track chairs. All brakes on both units are not holding Both serial numbers 10N-158093, 10N-158101 10N-158101 1 PR brake/wheel assembly, 0905841 1 PL brake/wheel assembly, 0905843 https://www.ebiotrack.com/workorder.php?wo=67597
📄 Description
Ferno Model 59-T EZ-Glide Stair Chair

Timeline

📞
Case Linked Aug 19, 3:35 PM
Case Number: 00520345
Subject: L2 Review EMS * No quote needed per SMC
Status: Closed
📋
2 Work Order Created Aug 20, 10:23 AM
Work Order Created → Status: L2 Screening
🔍
Status: L2 Screening by Kimberly Hardison
From: Entered
To: L2 Screening
Duration in Previous: 0m
📦
2 Parts Requested Aug 20, 10:42 AM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Dave Creditt
From: L2 Screening
To: Awaiting Parts
Duration in Previous: 19m
4.0 business days
📅
Status: Ready for Scheduling by Kirsten Walls Aug 25, 10:50 AM
From: Awaiting Parts
To: Ready for Scheduling
Duration in Previous: 5d 0h
👷
2 Technician Assigned Aug 25, 12:18 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Kourtney Smith
From: Ready for Scheduling
To: Assigned
Duration in Previous: 1h 28m
2.0 business days
💵
3x Expenses Added Aug 26, 2:16 PM
Type: Expenses, Parts
Status: Open
Qty: 1
🚨 27.0 business days
🗓️
2 Status: Scheduled Oct 2, 12:47 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Kourtney Smith
Scheduled For: 2025-10-09T13:00:00.000+0000
⚠️ 6.0 business days
🔧
Status: Tech On Site by David Trost Oct 9, 9:42 AM
From: Scheduled
To: Tech On Site
Duration in Previous: 6d 20h
⏱️
Labor Added Oct 9, 8:05 PM
Type: Labor
Status: Open
Qty: 1.5
📦
2 Parts Requested Oct 9, 8:10 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by David Trost
From: Tech On Site
To: Awaiting Parts
Duration in Previous: 10h 27m
🚨 24.5 business days
🔩
2 4x Parts Added Nov 14, 2:22 PM
4x Parts Added → Status: Reschedule
🔄
Status: Reschedule by Sean Weaver
From: Awaiting Parts
To: Reschedule
Duration in Previous: 35d 19h
🚨 88.0 business days
📅
2 Dispatch Scheduled Mar 25, 12:18 PM
Dispatch Scheduled → Status: Scheduled
🗓️
Status: Scheduled by Kourtney Smith
From: Reschedule
To: Scheduled
Duration in Previous: 130d 20h
⚠️ 6.0 business days
⏱️
3 Labor Added Apr 1, 8:37 PM
Labor Added → Status: Completed → Status: Closed
✔️
Status: Completed by David Trost
From: Scheduled
To: Completed
Duration in Previous: 7d 8h
🏁
Status: Closed by David Trost
From: Completed
To: Closed
Duration in Previous: 1m
2.4 business days
📄
2 Status: Ready to Bill Apr 3, 1:48 PM
Status: Ready to Bill → Status: Invoiced
💰
Status: Invoiced by Diane Patton
From: Invoice Pending
To: Invoiced
Duration in Previous: 0m
2.0 business days
🧾
Invoice Created Apr 6, 8:06 AM
Invoice Number: SM-258376

Bottlenecks

Awaiting Parts
Duration: 4.0 business days (threshold: 3.0 business days)
Exceeded by 1.0 business days
Assigned
Duration: 28.0 business days (threshold: 4.0 business hours)
Exceeded by 27.5 business days
Scheduled
Duration: 5.9 business days (threshold: 2.0 business days)
Exceeded by 3.9 business days
Tech On Site
Duration: 1.0 business days (threshold: 1.0 business days)
Exceeded by 0.2 business hours
Awaiting Parts
Duration: 24.0 business days (threshold: 3.0 business days)
Exceeded by 21.0 business days
Reschedule
Duration: 87.6 business days (threshold: 2.0 business days)
Exceeded by 85.6 business days
Scheduled
Duration: 6.0 business days (threshold: 2.0 business days)
Exceeded by 4.0 business days
Closed
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days

🔗 Related Artifacts

📞
Case 00520345
Closed
📦
Parts Order 00080325
Closed
📦
Parts Order 00083295
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P7
Type
Repair
Branch
ERLA - PROD
Technician
David Trost
Scheduled
Apr 1, 9:00 AM
Created
Aug 20, 10:23 AM
Invoice #
SM-258376

Work Details (9)

Name Type Status Qty Amount Date
WL-02915224 Expenses Open 1 $13.34 Aug 26, 2:16 PM
WL-02915225 Parts Open 1 $149.00 Aug 26, 2:17 PM
WL-02915226 Parts Open 1 $152.00 Aug 26, 2:17 PM
WL-02965791 Labor Open 1.5 $0.00 Oct 9, 8:05 PM
WL-03007783 Parts Open 1 $84.18 Nov 14, 2:22 PM
WL-03007784 Parts Open 3 $12.00 Nov 14, 2:22 PM
WL-03007785 Parts Open 3 $2.25 Nov 14, 2:22 PM
WL-03007786 Expenses Open 1 $11.55 Nov 14, 2:22 PM
WL-03169710 Labor Open 1.25 $0.00 Apr 1, 8:37 PM

Details