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Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01299397 ↗ ServiceMax

STEEL VALLEY AMBULANCE • Repair • P7

📍 STEEL VALLEY AMBULANCE — 325 E. 7TH AVE., Homestead PA, 15120

Aug 25, 2025 → Dec 3, 2025

✅ Completed
P7 7 business days from creation
Target: Sep 3, 2025
🕐 Clock stopped: Completed (Nov 13)
⏸ 10d excluded (parts wait + holding)
✗ SLA Missed (60d late)
Dispatch 0.4d
Material Management 10.5d
Coordinators 51.0d
Field Work 15.6d
Incomplete 5.3d (excluded)
Billing 0.0d
✗ SLA Missed
Dispatch
0.4 days
Material Management
10.5 days
Over SLA
Coordinators
51.0 days
Over SLA
Field Work
15.6 days
Over SLA
Incomplete (excluded from total)
5.3 days
Billing
0.0 days
Created: Aug 25, 2025 Due: Nov 3, 2025 Completed: Dec 3, 2025 (29 days late)
📅
72.9 days Total Age
⏱️
19.5d in Assigned Longest Stage
🔄
25 transitions Status Changes
⚠️
55.3d over Total Delay
📦
2 orders, 0 quotes Parts & Quotes
📝
17 lines Work Details
🚩
3 visits On-Site Trips
📋
Coordinator Scheduling
🚩
3 On-Site Visits (2 reschedules)
3 on-site visits — why were multiple trips needed?
Visit 1 Sep 9, 2025
Visit 2 Sep 17, 2025
Visit 3 Nov 12, 2025

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00521766
L2 review Urgent
Closed
FU from WO-01295228 Steele Valley Ambulance Urgent power load on Truck 105 is still having problems charging the trolley even after trying 2 new batteries. Pease create a eval WO for tech to go back onsite to investigate the charging issue
Priority
Critical
Origin
Email
Reason
New Case
Contact
John Jumba
Owner
Shelby Robinson
Created
Aug 25, 2025
Work Orders from this Case (1)
WO-01299397 (current) Invoiced
Repair • Brandon Green
Created: Aug 25, 2025 • Closed: Dec 3, 2025
Completed with significant delays
Invoiced • 262 days old
🚨
Primary Delay 19.5 days stuck in "Assigned"
⏱️
Total Delay 55.3 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
4.9d / 1.0d SLA
Assigned
19.7d / 0.5d SLA
Scheduled
19.8d / 2.0d SLA
Reschedule
6.5d / 2.0d SLA
Tech On Site
0.6d / 1.0d SLA
Incomplete
5.3d
L2 Screening
0.4d / 1.0d SLA
Awaiting Parts
10.5d / 3.0d SLA
Completed
15.0d / 1.0d SLA
Closed
1.7d / 1.0d SLA
Ready to Bill
0.0d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

12/4/25 DPatton - no charge for travel and labor on last trip per note below.

11/12/2025 BG advised MM that Parts order can be closed. parts went to another tech that doesnt work here anymore


11/3/2025 CRamen spoke to John and scheduled for Wednesday 11/12/2025 with tech arrival between 9-11am. 


10/27/25 RCook- parts for WO1308290 were ordered on 10/13. follow up date is 10/20. Updated due date based on parts.


10/16/2025 SRamen - parts for WO1308290 were just ordered on 10/13. follow up date is 10/20.

10/8/2025 CRamen AWAITING PARTS WO-01308290.


10/7/2025 CRamen John called to schedule but wants Brandon to look at additional units having issues. John to call dispatch with M, M &SN of units for WO creation and L2/Parts if needed and will schedule all together. 


9/26/2025 Sramen - reassigned to another FSE (previous tech no longer with EMSAR). Made sure WO stayed in awaiting parts. Sent chatter to MM on parts order per the note on the parts order wanting to know who the new tech assigned would be.

9/22/25 SReich - Added quoted from case 00528876, sending to L2.

9/19 KWeiss, Created case and sent to sales for quoting.

9.18 M. Bateman Please make sure the travel and labor on the return trip WO is non-billable due to the amount trips that this has taken to get completed.

9/15 MOwens Called and spoke to John. Scheduled the visit for after 1pm on 9/17.

9/10/25 lcoonrod

New quote Q-00029979 from case 00525810. sending to L2


9/9 KWeiss, Created case and sent to sales for quoting.

9/2 MOwens Called and spoke to John. Rescheduled the visit for 9/9 with eta between 9-9:30am.

8.29 M. Bateman Josh was at his first MOPEC WO for the 28th and was not able to get much help from Nick from MOPEC. He was at that WO much longer than expected. He would not have arrived on site for this WO until 7:30 -8PM depending on traffic. Josh did let the ASC know he would not make it to this WO and to please reschedule it. Placing the WO in reschedule.

8/26 MOwens John called back and the service visit is scheduled for 8/28 with eta between 5-6pm

🔧 Work Performed
Pulled trolley from the back of the ambulance and it worked with no issues. The customer stated they had replaced the Battery from a store and not from OEM. Put system back in and saw green light but it was not blinking. Not charging. Removed cot and opened covers to check if charge was going to trolley. The coil was not receiving power from Anchor Assembly. Customer also stated issues with electrical cot release and mechanical cot release. The mechanical cot release handles were missing screws to hold them firm to the bar and the electrical cot release was working but the actuator was not attached to the trolley frame and will need replaced as the screw posts were broken. When troubleshooting the anchor pawl assemly, it was noted that the input wires were very short from the ambulance and it was very difficult when trying to remove to check voltage. I was able to see blinking light from the pcb so I know it was getting voltage to the assembly. 9/17 JSummerville- replaced anchor pawl assembly. Checked voltage going to anchor pawl from Truck and found 12.4VDC. Trolley not charging. Checked voltage at transfer coil assembly going to main board and no voltage. Tried inductive charging at anchor pawl and it would not charge anything inductively. Spoke with Keith Weiss regarding issue. 11/12/2025 BG evaluated unit found voltage from floor was 12.8 H/E board not charging cot replaced board tested unit unit was charging and working as intended waited 15 minutes to make sure unit would continue to charge unit working as intended and placed back into service
🔍 Technician Findings
Arrived on site. Found that the Trolley had power to it and there were a few things wrong.
⚠️ Problem Description
New quote Q-00030180 from case 00528876 New quote Q-00029979 from case 00525810 FU from WO-01295228 Steele Valley Ambulance Urgent power load on Truck 105 is still having problems charging the trolley even after trying 2 new batteries. Pease create a eval WO for tech to go back onsite to investigate the charging issue
📄 Description
Stryker 6390 Power-LOAD Fastener System

Timeline

📞
Case Linked Aug 25, 12:08 PM
Case Number: 00521766
Subject: L2 review Urgent
Status: Closed
📋
2 Work Order Created Aug 25, 12:38 PM
Work Order Created → Status: Ready for Scheduling
📅
Status: Ready for Scheduling by Shelby Robinson
From: Entered
To: Ready for Scheduling
Duration in Previous: 0m
👷
2 Technician Assigned Aug 26, 10:41 AM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Melissa Owens
From: Ready for Scheduling
To: Assigned
Duration in Previous: 22h 2m
🗓️
2 Status: Scheduled Aug 26, 12:22 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Melissa Owens
Scheduled For: 2025-08-28T21:00:00.000+0000
4.0 business days
🔄
Status: Reschedule by Matthew Bateman Aug 29, 8:04 AM
From: Scheduled
To: Reschedule
Duration in Previous: 2d 19h
3.0 business days
🗓️
2 Status: Scheduled Sep 2, 2:05 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Melissa Owens
Scheduled For: 2025-09-09T13:00:00.000+0000
⚠️ 6.0 business days
🔧
Status: Tech On Site by Joshua Summerville Sep 9, 10:01 AM
From: Scheduled
To: Tech On Site
Duration in Previous: 6d 19h
⏱️
2 3x Labor Added Sep 9, 12:16 PM
3x Labor Added → Status: Incomplete
⚠️
Status: Incomplete by Joshua Summerville
From: Tech On Site
To: Incomplete
Duration in Previous: 2h 15m
2.0 business days
🔍
Status: L2 Screening by Leona Coonrod Sep 10, 2:05 PM
From: Incomplete
To: L2 Screening
Duration in Previous: 1d 1h
📦
2 Parts Requested Sep 10, 2:22 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Keith Weiss
From: L2 Screening
To: Awaiting Parts
Duration in Previous: 17m
💵
2 4x Expenses Added Sep 10, 3:55 PM
4x Expenses Added → Status: Reschedule
🔄
Status: Reschedule by Brittany Peters
From: Awaiting Parts
To: Reschedule
Duration in Previous: 1h 33m
4.0 business days
🗓️
2 Status: Scheduled Sep 15, 3:48 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Melissa Owens
Scheduled For: 2025-09-17T18:00:00.000+0000
3.0 business days
🔧
Status: Tech On Site by Joshua Summerville Sep 17, 2:31 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 1d 22h
⏱️
2 5x Labor Added Sep 17, 5:20 PM
5x Labor Added → Status: Incomplete
⚠️
Status: Incomplete by Joshua Summerville
From: Tech On Site
To: Incomplete
Duration in Previous: 2h 52m
3.8 business days
🔍
Status: L2 Screening by Sherry Reich Sep 22, 9:18 AM
From: Incomplete
To: L2 Screening
Duration in Previous: 4d 15h
📦
2 Parts Requested Sep 22, 12:31 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Keith Weiss
From: L2 Screening
To: Awaiting Parts
Duration in Previous: 3h 13m
⚠️ 5.0 business days
🗓️
2 Status: Scheduled Sep 26, 4:51 PM
Status: Scheduled → Technician Assigned
👷
Technician Assigned by Stephanie Ramen
Technician: Brandon Green
⚠️ 5.9 business days
📅
Status: Ready for Scheduling by Keith Canterbury Oct 3, 9:41 AM
From: Awaiting Parts
To: Ready for Scheduling
Duration in Previous: 6d 16h
🔩
3x Parts Added Oct 3, 10:12 AM
Type: Parts, Expenses
Status: Open
Qty: 1, 2
3.0 business days
👷
2 Technician Assigned Oct 7, 3:50 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Melissa Owens
From: Ready for Scheduling
To: Assigned
Duration in Previous: 4d 6h
🚨 20.0 business days
🗓️
2 Status: Scheduled Nov 3, 2:35 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Charles Ramen
Scheduled For: 2025-11-12T15:00:00.000+0000
⚠️ 8.0 business days
🔩
2x Parts Added Nov 12, 7:21 PM
Type: Parts, Labor
Status: Open
Qty: 1, 2
✔️
Status: Completed by Brandon Green Nov 12, 7:26 PM
From: Scheduled
To: Completed
Duration in Previous: 9d 4h
🚨 15.6 business days
🏁
Status: Closed by Brandon Green Dec 3, 1:37 PM
From: Completed
To: Closed
Duration in Previous: 20d 18h
📄
2 Status: Ready to Bill Dec 4, 9:46 AM
Status: Ready to Bill → Status: Billing Review
💵
Status: Billing Review by Diane Patton
From: Ready to Bill, Billing Review
To: Billing Review, Ready to Bill
Duration in Previous: 4m, 0m
📨
3 Status: Invoice Pending Dec 4, 9:53 AM
Status: Invoice Pending → Status: Invoiced → Invoice Created
💰
Status: Invoiced by Diane Patton
From: Invoice Pending
To: Invoiced
Duration in Previous: 3m
🧾
Invoice Created
Invoice Number: SM-248141

Bottlenecks

Ready for Scheduling
Duration: 1.9 business days (threshold: 1.0 business days)
Exceeded by 7.3 business hours
Scheduled
Duration: 4.0 business days (threshold: 2.0 business days)
Exceeded by 2.0 business days
Reschedule
Duration: 3.0 business days (threshold: 2.0 business days)
Exceeded by 1.0 business days
Scheduled
Duration: 5.7 business days (threshold: 2.0 business days)
Exceeded by 3.7 business days
Reschedule
Duration: 3.5 business days (threshold: 2.0 business days)
Exceeded by 1.5 business days
Scheduled
Duration: 2.5 business days (threshold: 2.0 business days)
Exceeded by 4.2 business hours
Awaiting Parts
Duration: 4.9 business days (threshold: 3.0 business days)
Exceeded by 1.9 business days
Awaiting Parts
Duration: 5.4 business days (threshold: 3.0 business days)
Exceeded by 2.4 business days
Ready for Scheduling
Duration: 3.0 business days (threshold: 1.0 business days)
Exceeded by 2.0 business days
Assigned
Duration: 19.5 business days (threshold: 4.0 business hours)
Exceeded by 19.0 business days
Scheduled
Duration: 7.6 business days (threshold: 2.0 business days)
Exceeded by 5.6 business days
Completed
Duration: 15.0 business days (threshold: 1.0 business days)
Exceeded by 14.0 business days
Closed
Duration: 1.7 business days (threshold: 1.0 business days)
Exceeded by 5.4 business hours

🔗 Related Artifacts

📞
Case 00521766
Closed
📦
Parts Order 00081541
Closed
📦
Parts Order 00082136
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P7
Type
Repair
Branch
MedPro
Technician
Brandon Green
Scheduled
Nov 12, 10:00 AM
Created
Aug 25, 12:38 PM
Invoice #
SM-248141

Work Details (17)

Name Type Status Qty Amount Date
WL-02929657 Labor Open 1 $0.00 Sep 9, 12:16 PM
WL-02929658 Labor Open 2.75 $357.50 Sep 9, 12:16 PM
WL-02929659 Travel Open 30 $0.00 Sep 9, 12:16 PM
WL-02931409 Expenses Open 1 $20.77 Sep 10, 3:55 PM
WL-02931410 Parts Open 1 $155.25 Sep 10, 3:55 PM
WL-02931411 Parts Open 2 $3.76 Sep 10, 3:55 PM
WL-02931412 Parts Open 1 $2,296.35 Sep 10, 3:55 PM
WL-02939387 Labor Open 4 $0.00 Sep 17, 5:20 PM
WL-02939388 Labor Open 2.75 $357.50 Sep 17, 5:20 PM
WL-02939389 Labor Open 1 $0.00 Sep 17, 5:20 PM
WL-02939390 Travel Open 230 $0.00 Sep 17, 5:20 PM
WL-02939391 Travel Open 20 $0.00 Sep 17, 5:20 PM
WL-02958821 Parts Open 1 $14.89 Oct 3, 10:12 AM
WL-02958822 Parts Open 2 $8.20 Oct 3, 10:12 AM
WL-02958823 Expenses Open 1 $14.70 Oct 3, 10:13 AM
WL-03005389 Parts Open 1 $1,306.80 Nov 12, 7:21 PM
WL-03005390 Labor Open 2 $0.00 Nov 12, 7:21 PM

Details