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WO-01299422 ↗ ServiceMax

AGILENT TECHNOLOGIES (VPD-FIELD) • Preventive Maintenance • PSM

📍 ATI Powder Metals — 1001 Robb Hill Rd, ATTN TO Brad Roberts, OAKDALE PA, 15071

Aug 25, 2025 → Dec 16, 2025

✅ Completed
PSM Last business day of August 2025
Target: Aug 29, 2025
🕐 Clock stopped: Completed (Dec 17)
⏸ 14d excluded (parts wait + holding)
✗ SLA Missed (95d late)
Dispatch 0.0d
Material Management 11.4d
Coordinators 74.6d
Field Work 0.8d
Billing 12.7d
✗ SLA Missed
Dispatch
0.0 days
Material Management
11.4 days
Over SLA
Coordinators
74.6 days
Over SLA
Field Work
0.8 days
Billing
12.7 days
Over SLA
Created: Aug 25, 2025 Due: Nov 26, 2025 Completed: Dec 17, 2025 (20 days late)
📅
81.8 days Total Age
⏱️
24.5d in Assigned Longest Stage
🔄
17 transitions Status Changes
⚠️
81.7d over Total Delay
📦
0 orders, 0 quotes Parts & Quotes
📝
22 lines Work Details
🚩
3 visits On-Site Trips
👤
Self-Scheduled Scheduling
🚩
3 On-Site Visits
3 on-site visits — why were multiple trips needed?
👤 Self-scheduled by Dustin Antolin — scheduling delays attributed to technician, not coordinators
Visit 1 Sep 11, 2025
Visit 2 Oct 7, 2025
Visit 3 Dec 16, 2025

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00521640
6008026809
Closed
Parts Prediction 08/05/2025 10:31:30 WF-BATCH Agent: PIERCEB Timestamp: 2025-08-05 09:31:23 670029096 VSFLDHIS VSFLDCL VSFLDOV 695409005 ____________________ Note 08/05/2025 10:31:29 WF-BATCH Agent: PIERCEB Timestamp: 2025-08-05 09:31:23 Once the quotation has been accepted, please create a service order and assign it to the service employee group 98004236. Salesperson - Jim Primm; james.primm@agilent.com; Mobile: 516-375-4864. Customer requested PM, has been done in awhile.
Priority
Standard
Origin
Web
Reason
New Case
Contact
Brad Roberts
Owner
Leona Coonrod
Created
Aug 25, 2025
Work Orders from this Case (1)
WO-01299422 (current) Invoiced
Preventive Maintenance • Dustin Antolin
Created: Aug 25, 2025 • Closed: Dec 16, 2025
Completed with significant delays
Invoiced • 262 days old
🚨
Primary Delay 24.5 days stuck in "Assigned"
⏱️
Total Delay 81.7 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
13.7d / 1.0d SLA
Assigned
30.5d / 0.5d SLA
Scheduled
30.3d / 2.0d SLA
Tech On Site
0.8d / 1.0d SLA
Awaiting Parts
11.4d / 3.0d SLA
Closed
1.0d / 1.0d SLA
Ready to Bill
5.7d / 1.0d SLA
Billing Review
0.0d / 2.0d SLA
Invoice Pending
7.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

12/3/25 RBerry- Received confirmation from Bradley Roberts to schedule for 12/16/25. Arrival time between 9-11AM. Stated: Yes I have received the parts that were ordered.

P.N G8603-60002 – 3 way valve

P.N VSFLDHIS – Hot Ion Source Kit

 

The 16th of December will work for me. All Dustin has to do is check in at the guard shack and let them know he is here to see Brad Roberts.

They will let him and Dustin also has my cell phone number to get ahold of me as well its 412-758-8561. 


12/3/25 RBerry- Sent email to Bradley Roberts to schedule for 12/16/25 with an arrival time between 9-11AM. Offered another date due to no response from customer and had to schedule another customer that day. Waiting for confirmation. See logged email.


12/1/25 RBerry- Received email from Bradley Roberts stating: Any day or any time will work. Offered to schedule for 12/8/25 with an arrival time between 9-11AM. Waiting for confirmation on scheduling and additional questions for location of parts and site access. See logged email.


11/26/2025 Sramen - had RCook check email and as of 1pm ET, no email response. Nothing more we can do on this. Next week if we do not hear back, we will need to chatter MMcNamara & MGoldstein to see if they can help reach someone.


11/25/25 RBerry- Emailed Brad Roberts to schedule. See logged email.

11/25/25 RBerry- LM with Brad Roberts to schedule. 


10/31/2025 LHill-LM at (412) 758-5861 for Brad Roberts trying to schedule tech visit.


10/30/25 RCook- LM with Brad Roberts to schedule. 


10/22/25 lcoonrod Yes I have received these parts. 

Thank you,

 

Brad Roberts

moving to RFS


10/20/25 lcoonrod No response to emails. Called and left message to confirm parts have been received.


10/13/25 lcoonrod all parts delivered. sending email to confirm receipt.

way bill 392508142106Delivered Wednesday, 8/27/25 at 10:01 AM Signed for by: M.Daveway bill 392507173820Delivered Tuesday, 8/26/25 at 10:11 AM Signed for by: D.Williamsway bill 393126363402Delivered Friday, 9/12/25 at 10:02 AM Signed for by: M.Davidway bill 393573662797Delivered Thursday, 9/25/25 at 9:12 AM Signed for by: D.Lanesbergerway bill 394107484584Delivered Friday, 10/10/25 at 8:45 AM Signed for by: M.Dave


10/8/25 lcoonrod

G8603-60002 3 Way Valve est delivery date 10/28/2025

VSFLDHIS HOT ION SOURCE KIT est delivery date 11/10/2025

Remaining parts have shipped.

way bill 392508142106Delivered Wednesday, 8/27/25 at 10:01 AM Signed for by: M.Daveway bill 392507173820Delivered Tuesday, 8/26/25 at 10:11 AM Signed for by: D.Williamsway bill 393126363402Delivered Friday, 9/12/25 at 10:02 AM Signed for by: M.Davidway bill 393573662797Delivered Thursday, 9/25/25 at 9:12 AM Signed for by: D.Lanesberger

(VSFLDWA needs part built and added)



10/7/2025 DAntolin - Awaiting parts - filaments and 3 way valve.

Spec tube tracking: 2630662 01529143



9/11/25 DAntolin - Awaiting parts: Spec tube, hot ion source, and wireless remote antenna. Wireless remote antenna back ordered until 10/6. Rescheduled visit via phone with customer Brad on 10/7


09/09/2025 LHill-rec'd call from Brad Roberts. He advised that 09/11 between 9-11 is okay with him for tech to come onsite. See logged call.


09/09/2025 LHill-sent email to Brad.

I just left you a voicemail trying to schedule the PM on your leak detector. We can have a tech onsite on 09/11 between 9-11 if that works for you. I apologize in the message I said tomorrow. But actually it's 09/11 when we can have a tech onsite. Please let me know if that works for you.

See logged email on WO-01299422.


09/09/2025 LHill-LM for Brad at (412) 758-5861. Trying to schedule for 09/11 between 9-11.


9/5/2025 Sramen - customer never replied so I'm updating to contact unavail.

9/2 MOwens Sent a reply back to Brad Roberts offering 9/8 as the first available service date for the closest tech.

8/29/25 lcoonrod

way bill 392508142106 Delivered Wednesday, 8/27/25 at 10:01 AM Signed for by: M.Dave

way bill 392507173820 Delivered Tuesday, 8/26/25 at 10:11 AM Signed for by: D.Williams

way bill 394050098771Delivered Thursday, 10/9/25 at 9:54 AM Signed for by: M.Dave




8/29 MOwens Sent chatter to Chuck asking if Dustin can take this VPD WO.

8/25/25 lcoonrod parts have not shipped yet

🔧 Work Performed
12/16: Hot ion source replaced, 3 way valve replaced. Powered on unit and entered into fine test mode. Calibration successful on filaments 1 and 2. Leak checked, confirmed internal leak rate within accepted range 1.2e- 07. Unit was returned to regular service. 10/7: Spec tube assembly replaced, hot ion source PCB replaced. Powered on unit and entered into fine test. "no filament emission" error on both filaments. Powered down unit and replaced filaments from old spec tube. Powered on unit and entered into fine test. Calibration resulted in "High gain" error. Internal leak test rate is low. around 3.0e - 8 torr. Internal leak canister should be reading 1.10e - 7 torr. Same issue prior to replacing the spec tube. Filaments and 3 way valve ordered. Awaiting parts. wireless remote antenna missing. Powered on unit and entered into fine test mode. Calibration failed. Resulted in "high gain' Gain showing 9.0 upon powering on. Powered down unit to continue repairs and PM. Valve block gaskets replaced, hot ion source assembly and filaments replaced, calibrated leak replaced, rough pump oil drained and replaced. Powered on unit and entered into fine test mode. Attempted to calibrate, resulted in "high gain" Helium detection rate low. Internal leak canister rate is 1.1E - 7 Torr. Internal leak test rate will not go higher than -9 torr range on both filaments. Allowed unit to run in test mode for an hour and adjusted emission. Awaiting parts to complete repair and PM.
⚠️ Problem Description
Parts Prediction 08/05/2025 10:31:30 WF-BATCH Agent: PIERCEB Timestamp: 2025-08-05 09:31:23 670029096 VSFLDHIS VSFLDCL VSFLDOV 695409005 ____________________ Note 08/05/2025 10:31:29 WF-BATCH Agent: PIERCEB Timestamp: 2025-08-05 09:31:23 Once the quotation has been accepted, please create a service order and assign it to the service employee group 98004236. Salesperson - Jim Primm; james.primm@agilent.com; Mobile: 516-375-4864. Customer requested PM, has been done in awhile.
📄 Description
Wet, Helium LD MR15
📞 Call Description
VPD Field PM Trade

Timeline

📞
Case Linked Aug 25, 9:53 AM
Case Number: 00521640
Subject: 6008026809
Status: Closed
📋
3 Work Order Created Aug 25, 2:00 PM
Work Order Created → 5x Parts Added → Status: Ready for Scheduling
🔩
5x Parts Added
Type: Parts
Status: Open
Qty: 1
📅
Status: Ready for Scheduling by Leona Coonrod
From: Entered
To: Ready for Scheduling
Duration in Previous: 3m
⚠️ 7.0 business days
👷
2 Technician Assigned Sep 2, 10:38 AM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Melissa Owens
From: Ready for Scheduling
To: Assigned
Duration in Previous: 7d 20h
⚠️ 6.0 business days
🗓️
2 Status: Scheduled Sep 9, 2:35 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Laura Hill
Scheduled For: 2025-09-11T13:45:00.000+0000
3.0 business days
🔧
Status: Tech On Site by Dustin Antolin Sep 11, 1:40 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 1d 23h
📅
2 Dispatch Scheduled Sep 11, 8:00 PM
Dispatch Scheduled → Status: Scheduled
🗓️
Status: Scheduled by Dustin Antolin
From: Tech On Site
To: Scheduled
Duration in Previous: 6h 20m
⏱️
4x Labor Added Sep 11, 8:29 PM
Type: Labor, Travel
Status: Open
Qty: 2, 4.8333333333333, 1.6666666666667, 110
🚨 18.4 business days
📦
Status: Awaiting Parts by Lawrence Yoder Oct 7, 4:34 PM
From: Scheduled
To: Awaiting Parts
Duration in Previous: 25d 20h
⏱️
4x Labor Added Oct 7, 4:58 PM
Type: Labor, Travel
Status: Open
Qty: 2, 4, 2.5, 110
🔩
4x Parts Added Oct 8, 4:13 PM
Type: Parts
Status: Open
Qty: 1
🚨 11.0 business days
📅
Status: Ready for Scheduling by Leona Coonrod Oct 22, 11:59 AM
From: Awaiting Parts
To: Ready for Scheduling
Duration in Previous: 14d 19h
⚠️ 7.0 business days
👷
2 Technician Assigned Oct 30, 4:08 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Rhea Berry
From: Ready for Scheduling
To: Assigned
Duration in Previous: 8d 4h
🚨 25.0 business days
🗓️
2 Status: Scheduled Dec 3, 2:12 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Rhea Berry
Scheduled For: 2025-12-16T15:00:00.000+0000
🚨 10.0 business days
⏱️
5x Labor Added Dec 16, 7:19 PM
Type: Labor, Travel
Status: Open
Qty: 2, 3.5, 110
✔️
Status: Completed by Dustin Antolin Dec 16, 7:27 PM
From: Scheduled, Completed
To: Completed, Closed
Duration in Previous: 13d 5h, 0m
📄
Status: Ready to Bill by Hannah Shaw Dec 17, 1:00 PM
From: Closed
To: Ready to Bill
Duration in Previous: 17h 32m
3.0 business days
💵
Status: Billing Review by MICHAEL MCNAMARA Dec 21, 7:03 AM
From: Ready to Bill
To: Billing Review
Duration in Previous: 3d 18h
📄
Status: Ready to Bill by MICHAEL MCNAMARA Dec 21, 7:13 AM
From: Billing Review
To: Ready to Bill
Duration in Previous: 9m
1.0 business days
💵
2 Status: Billing Review Dec 22, 10:20 AM
Status: Billing Review → Status: Ready to Bill
📄
Status: Ready to Bill by Hannah Shaw
From: Billing Review
To: Ready to Bill
Duration in Previous: 3m
2.0 business days
📨
Status: Invoice Pending by Hannah Shaw Dec 23, 11:15 AM
From: Ready to Bill
To: Invoice Pending
Duration in Previous: 1d 0h
⚠️ 7.0 business days
💰
2 Status: Invoiced Dec 31, 2:15 PM
Status: Invoiced → Invoice Created
🧾
Invoice Created
Invoice Number: SM-249818

Bottlenecks

Ready for Scheduling
Duration: 6.7 business days (threshold: 1.0 business days)
Exceeded by 5.7 business days
Assigned
Duration: 6.0 business days (threshold: 4.0 business hours)
Exceeded by 5.5 business days
Scheduled
Duration: 2.7 business days (threshold: 2.0 business days)
Exceeded by 5.4 business hours
Scheduled
Duration: 18.0 business days (threshold: 2.0 business days)
Exceeded by 16.0 business days
Awaiting Parts
Duration: 11.4 business days (threshold: 3.0 business days)
Exceeded by 8.4 business days
Ready for Scheduling
Duration: 7.0 business days (threshold: 1.0 business days)
Exceeded by 6.0 business days
Assigned
Duration: 24.5 business days (threshold: 4.0 business hours)
Exceeded by 24.0 business days
Scheduled
Duration: 9.7 business days (threshold: 2.0 business days)
Exceeded by 7.7 business days
Ready to Bill
Duration: 2.7 business days (threshold: 1.0 business days)
Exceeded by 1.7 business days
Ready to Bill
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days
Invoice Pending
Duration: 7.0 business days (threshold: 2.0 business days)
Exceeded by 5.0 business days

🔗 Related Artifacts

📞
Case 00521640
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
PSM
Type
Preventive Maintenance
Branch
ERLA - PROD
Technician
Dustin Antolin
Scheduled
Dec 16, 10:00 AM
Created
Aug 25, 2:00 PM
Invoice #
SM-249818

Work Details (22)

Name Type Status Qty Amount Date
WL-02913887 Parts Open 1 $0.00 Aug 25, 2:03 PM
WL-02913888 Parts Open 1 $0.00 Aug 25, 2:03 PM
WL-02913889 Parts Open 1 $0.00 Aug 25, 2:03 PM
WL-02913890 Parts Open 1 $0.00 Aug 25, 2:03 PM
WL-02913891 Parts Open 1 $0.00 Aug 25, 2:03 PM
WL-02933228 Labor Open 2 $0.00 Sep 11, 8:29 PM
WL-02933229 Labor Open 4.8333333333333 $541.00 Sep 11, 8:29 PM
WL-02933230 Labor Open 1.6666666666667 $0.00 Sep 11, 8:29 PM
WL-02933231 Travel Open 110 $0.00 Sep 11, 8:29 PM
WL-02962379 Labor Open 2 $0.00 Oct 7, 4:58 PM
WL-02962380 Labor Open 4 $360.00 Oct 7, 4:58 PM
WL-02962381 Labor Open 2.5 $0.00 Oct 7, 4:58 PM
WL-02962382 Travel Open 110 $450.00 Oct 7, 4:58 PM
WL-02963746 Parts Open 1 $0.00 Oct 8, 4:13 PM
WL-02963747 Parts Open 1 $0.00 Oct 8, 4:13 PM
WL-02963748 Parts Open 1 $0.00 Oct 8, 4:13 PM
WL-02963749 Parts Open 1 $0.00 Oct 8, 4:13 PM
WL-03039900 Labor Open 2 $0.00 Dec 16, 7:19 PM
WL-03039901 Labor Open 3.5 $315.00 Dec 16, 7:19 PM
WL-03039902 Labor Open 2 $0.00 Dec 16, 7:19 PM
WL-03039903 Travel Open 110 $450.00 Dec 16, 7:19 PM
WL-03039904 Travel Open 110 $0.00 Dec 16, 7:19 PM

Details