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Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01326503 ↗ ServiceMax

OhioHealth Emergency Medical Services • Preventive Maintenance • PSM

📍 OhioHealth EMS - E. Town St. — 393 E Town St., Suite 214, Columbus OH, 43215

Dec 15, 2025 → Feb 17, 2026

✅ Completed
PSM
SLA Clock
Last business day of December 2025 · Target: Dec 31, 2025
✗ SLA Missed (30 biz days late)
Active: 42 biz days
🕐 Clock stopped: Invoiced (Feb 17, 2026)
▶ Clock Running
Status: Created
Dec 15 → Dec 15, 2025
0 business days (counted)
Running total: 0 of ? biz days used
▶ Clock Running
Status: Ready for Scheduling
Dec 15 → Dec 16, 2025
1 business day (counted)
Running total: 1 of ? biz days used
13d
▶ Clock Running
Status: Assigned
Dec 16 → Jan 6, 2026
13 business days (counted)
Running total: 14 of ? biz days used
13d
▶ Clock Running
Status: Scheduled
Jan 6 → Jan 26, 2026
13 business days (counted)
Running total: 27 of ? biz days used
▶ Clock Running
Status: Reschedule
Jan 26 → Jan 29, 2026
3 business days (counted)
Running total: 30 of ? biz days used
12d
▶ Clock Running
Status: Scheduled
Jan 29 → Feb 17, 2026
12 business days (counted)
Running total: 42 of ? biz days used
Created: Dec 15, 2025 Invoiced: Feb 17, 2026
Show SLA Clock Detail (6 periods)
Period Status Clock Biz Days Running Total
Dec 15 → Dec 15 Created ▶ Running 0 0
Dec 15 → Dec 16 Ready for Scheduling ▶ Running 1 1
Dec 16 → Jan 6 Assigned ▶ Running 13 14
Jan 6 → Jan 26 Scheduled ▶ Running 13 27
Jan 26 → Jan 29 Reschedule ▶ Running 3 30
Jan 29 → Feb 17 Scheduled ▶ Running 12 42
Dispatch 0.0d
Coordinators 44.8d
✗ SLA Missed
Dispatch
0.0 days
Coordinators
44.8 days
Over SLA
Created: Dec 15, 2025 Due: Jan 30, 2026 Completed: Feb 17, 2026 (17 days late)
📅
43.0 days Total Age
⏱️
14.0d in Assigned Longest Stage
🔄
7 transitions Status Changes
⚠️
38.3d over Total Delay
📦
0 orders, 0 quotes Parts & Quotes
📝
6 lines Work Details
🏠
1 visit On-Site Trips
📋
Coordinator Scheduling

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00551489
eBiotrack - Automated New Inspection Created
Closed
Inspection: Annual Equipment PM 4 pieces https://www.ebiotrack.com/inspection.php?iid=31940
Priority
Standard
Origin
Email
Reason
New Case
Contact
Mark Huckaby
Owner
Leona Coonrod
Created
Dec 13, 2025
Work Orders from this Case (1)
WO-01326503 (current) Invoiced
Preventive Maintenance • Scott R Roberts
Created: Dec 15, 2025 • Closed: Feb 17, 2026
Completed with significant delays
Invoiced • 241 days old
🚨
Primary Delay 14.0 days stuck in "Assigned"
⏱️
Total Delay 38.3 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
1.3d / 1.0d SLA
Assigned
14.0d / 0.5d SLA
Scheduled
26.4d / 2.0d SLA
Reschedule
3.1d / 2.0d SLA
Closed
2.0d / 1.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

1/29/2026 CRamen logged email on WO-01326503 confirming schedule for Wednesday 2/4/2026 with an arrival window between 8-10am.


1/29/2026 CRamen logged email on WO-01326503 requesting schedule for Wednesday 2/4/2026 with an arrival window between 8-10am. Placeholder set


1/26/2026 CRamen per VM from POC and teams message from SRobinsonMark Huckaby for WO-01326503 & WO-01326508 wants to reschedule tomorrows appointment due to the weather he said he left you a VM but just wanted to be sure you get the message he stated he would like to reschedule for Tuesday 02/03, he asked to call back and confirm if the date will work


1/6/2026 CRamen spoke with Mark and he requested services on both locations on Tuesday 1/27/2026. Mark Huckabys cell is 614-348-9911 and would like to call him when hes close. Mark requested to have Lauren OBerg to email him a copy of last years invoices. 


CONFIRMED


12/15/2025 LHill-spoke with Mark Huckaby at 614-566-9911. He confirmed equipment and contact. Said he has 2 locations that tech normally goes too...Nationwide and Grantmedical.


Scheduling ahead needed: Yes 

Certain day or time: M-F 10AM-3PM 

Confirmed contact information is correct: Yes 

Anything additional needed for tech to gain access to the facility: Has to know in advance when tech is coming so they can coordinate. 

Call logged on WO-01326508.

🔧 Work Performed
Ferno Washington Inc - Model 28-Z Serial #: N/A - Asset ID: 13335688 Ferno Washington Inc - Transcend (with tracks) Serial #: 23C-198813 - Asset ID: 13335686 Ferno Washington Inc - Model 59-T EZ-Glide Serial #: 16N-352718 - Asset ID: 13335687 Ferno Washington Inc - Model 28-Z Serial #: L-615522 - Asset ID: 13335685
⚠️ Problem Description
Inspection: Annual Equipment PM 4 pieces https://www.ebiotrack.com/inspection.php?iid=31940

Timeline

📞
Case Linked Dec 13, 12:00 AM
Case Number: 00551489
Subject: eBiotrack - Automated New Inspection Created
Status: Closed
1.0 business days
📋
2 Work Order Created Dec 15, 8:25 AM
Work Order Created → Status: Ready for Scheduling
📅
Status: Ready for Scheduling by Leona Coonrod
From: Entered
To: Ready for Scheduling
Duration in Previous: 0m
👷
2 Technician Assigned Dec 15, 9:15 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Charles Ramen
From: Ready for Scheduling
To: Assigned
Duration in Previous: 12h 49m
🚨 14.3 business days
🗓️
2 Status: Scheduled Jan 6, 4:13 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Charles Ramen
Scheduled For: 2026-01-27T15:00:00.000+0000
🚨 14.0 business days
🔄
Status: Reschedule by Charles Ramen Jan 26, 6:04 PM
From: Scheduled
To: Reschedule
Duration in Previous: 20d 1h
3.7 business days
📅
2 Dispatch Scheduled Jan 29, 11:47 AM
Dispatch Scheduled → Status: Scheduled
🗓️
Status: Scheduled by Charles Ramen
From: Reschedule
To: Scheduled
Duration in Previous: 2d 17h
🚨 13.0 business days
⏱️
2 6x Labor Added Feb 17, 8:15 PM
6x Labor Added → Status: Closed
🏁
Status: Closed by Ben Saur
From: Scheduled
To: Closed
Duration in Previous: 19d 8h
2.5 business days
📄
Status: Ready to Bill by Diane Patton Feb 19, 5:33 PM
From: Closed, Ready to Bill, Invoice Pending
To: Ready to Bill, Invoice Pending, Invoiced
Duration in Previous: 1d 21h, 0m
🚨 115.8 business days
🧾
Invoice Created Aug 4, 12:33 PM
Invoice Number: SM-254400

Bottlenecks

Ready for Scheduling
Duration: 1.3 business days (threshold: 1.0 business days)
Exceeded by 2.3 business hours
Assigned
Duration: 14.0 business days (threshold: 4.0 business hours)
Exceeded by 13.5 business days
Scheduled
Duration: 13.3 business days (threshold: 2.0 business days)
Exceeded by 11.3 business days
Reschedule
Duration: 3.1 business days (threshold: 2.0 business days)
Exceeded by 1.1 business days
Scheduled
Duration: 13.1 business days (threshold: 2.0 business days)
Exceeded by 11.1 business days
Closed
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days

🔗 Related Artifacts

📞
Case 00551489
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
PSM
Type
Preventive Maintenance
Branch
ERLA - PROD
Technician
Scott R Roberts
Scheduled
Feb 17, 9:00 AM
Created
Dec 15, 8:25 AM
Invoice #
SM-254400

Work Details (6)

Name Type Status Qty Amount Date
WL-03109481 Labor Open 2.75 $0.00 Feb 17, 8:15 PM
WL-03109482 Travel Open 132 $0.00 Feb 17, 8:15 PM
WL-03109483 Labor Open 0.5 $0.00 Feb 17, 8:15 PM
WL-03109484 Labor Open 0.41666666666667 $0.00 Feb 17, 8:15 PM
WL-03109485 Labor Open 0.5 $0.00 Feb 17, 8:15 PM
WL-03109486 Labor Open 0.5 $0.00 Feb 17, 8:15 PM

Details