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Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01338470 ↗ ServiceMax

Modern Animal Hospital • Virtual Tech - Field Repair • P3

📍 Modern Animal Clinic - PAS — 616 E Colorado Blvd, Pasadena CA, 91101

Jan 19, 2026 → Feb 4, 2026

✅ Completed
P3 3 business days from creation
Target: Jan 22, 2026
🕐 Clock stopped: Completed (Feb 4)
⏸ 8d excluded (parts wait + holding)
✗ SLA Missed (4d late)
Dispatch 0.0d
Material Management 7.6d
Coordinators 5.9d
Field Work 0.1d
Billing 19.0d
✗ SLA Missed
Dispatch
0.0 days
Material Management
7.6 days
Over SLA
Coordinators
5.9 days
Over SLA
Field Work
0.1 days
Billing
19.0 days
Over SLA
Created: Jan 19, 2026 Due: Feb 5, 2026 Completed: Feb 4, 2026 (1 days early)
📅
12.3 days Total Age
⏱️
19.0d in Ready to Bill Longest Stage
🔄
11 transitions Status Changes
⚠️
27.2d over Total Delay
📦
1 orders, 0 quotes Parts & Quotes
📝
6 lines Work Details
🏠
1 visit On-Site Trips
👤
Self-Scheduled Scheduling

AI Analysis

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Originating Case

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🎫
Case #00560212
follow up to WO-01313754
Closed
follow up to WO-01313754 Technician Rene Yescas 2 dentalaire units #13128545 and #13028047 .pm kits needs to be shipped to the customer for return visit and work off of new work order. Needs Follow-up Requires Parts Follow-Up Notes dentalaire part numbers quantity 2 of C00pm compressor oil and oring kit need to ship to the customer to complete service on the dental units
Priority
Standard
Origin
Created From WO
Reason
New Case
Contact
N/A
Owner
Virtual Tech
Created
Jan 19, 2026
Work Orders from this Case (1)
WO-01338470 (current) Invoiced
Virtual Tech - Field Repair • Omar Serrano
Created: Jan 19, 2026 • Closed: Feb 4, 2026
Completed with significant delays
Invoiced • 115 days old
🚨
Primary Delay 19.0 days stuck in "Ready to Bill"
⏱️
Total Delay 27.2 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Awaiting Parts
7.6d / 3.0d SLA
Ready for Scheduling
2.8d / 1.0d SLA
Assigned
2.3d / 0.5d SLA
Scheduled
0.8d / 2.0d SLA
Tech On Site
0.1d / 1.0d SLA
Completed
0.0d / 1.0d SLA
Closed
2.0d / 1.0d SLA
Ready to Bill
19.0d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

2-3 Mburris called and set w/ Emerson 2-3 3pm

1/30/26 RBerry- Spoke with receptionist states that the site manager is busy at the moment but she took my information and will have her call me back. Will confirm contact for this site once I speak with the site manager.


1/30/26 RBerry- Updated due date based on parts.


🔧 Work Performed
Arrived on site and checked in with front desk and informed them i would be conducting PM's on unit. Once at units began removing items that needed to be worked on. conducted pm on both units ensuring to leave all units working and functional
🔍 Technician Findings
Customer requesting PM on units
⚠️ Problem Description
follow up to WO-01313754 Technician Rene Yescas 2 dentalaire units #13128545 and #13028047 .pm kits needs to be shipped to the customer for return visit and work off of new work order. Needs Follow-up Requires Parts Follow-Up Notes dentalaire part numbers quantity 2 of C00pm compressor oil and oring kit need to ship to the customer to complete service on the dental units https://www.ebiotrack.com/workorder.php?wo=71014

Timeline

📞
Case Linked Jan 19, 1:43 PM
Case Number: 00560212
Subject: follow up to WO-01313754
Status: Closed
📋
3 Work Order Created Jan 19, 2:02 PM
Work Order Created → Parts Requested → Status: Awaiting Parts
📦
Parts Requested
Order: 00088600
Status: Closed
📦
Status: Awaiting Parts by Derek Reynolds
From: Entered
To: Awaiting Parts
Duration in Previous: 2m
⚠️ 8.0 business days
📅
2 Status: Ready for Scheduling Jan 28, 12:40 PM
Status: Ready for Scheduling → 2x Parts Added
🔩
2x Parts Added
Type: Parts, Expenses
Status: Open
Qty: 2, 1
3.0 business days
👷
2 Technician Assigned Jan 30, 4:43 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Rhea Berry
From: Ready for Scheduling
To: Assigned
Duration in Previous: 2d 4h
2.9 business days
🆕
4 Status: Entered Feb 3, 4:35 PM
Status: Entered → Technician Assigned → Dispatch Scheduled → Status: Scheduled
👷
Technician Assigned by Michael Burris
Technician: Omar Serrano
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-02-03T22:00:00.000+0000
🗓️
Status: Scheduled by Michael Burris
From: Assigned
To: Scheduled
Duration in Previous: 1m
🔧
Status: Tech On Site by Omar Serrano Feb 3, 11:14 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 6h 37m
⏱️
3 4x Labor Added Feb 4, 12:08 AM
4x Labor Added → Status: Completed → Status: Closed
✔️
Status: Completed by Omar Serrano
From: Tech On Site
To: Completed
Duration in Previous: 54m
🏁
Status: Closed by Omar Serrano
From: Completed
To: Closed
Duration in Previous: 1m
2.0 business days
📄
Status: Ready to Bill by Diane Patton Feb 5, 7:04 PM
From: Closed
To: Ready to Bill
Duration in Previous: 1d 18h
🚨 19.6 business days
📨
Status: Invoice Pending by Diane Patton Mar 4, 1:46 PM
From: Ready to Bill
To: Invoice Pending
Duration in Previous: 26d 18h
💰
Status: Invoiced by Diane Patton Mar 4, 1:52 PM
From: Invoice Pending
To: Invoiced
Duration in Previous: 6m
🧾
Invoice Created Mar 4, 5:29 PM
Invoice Number: SM-255587

Bottlenecks

Awaiting Parts
Duration: 7.6 business days (threshold: 3.0 business days)
Exceeded by 4.6 business days
Ready for Scheduling
Duration: 2.8 business days (threshold: 1.0 business days)
Exceeded by 1.8 business days
Assigned
Duration: 2.3 business days (threshold: 4.0 business hours)
Exceeded by 1.8 business days
Closed
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days
Ready to Bill
Duration: 19.0 business days (threshold: 1.0 business days)
Exceeded by 18.0 business days

🔗 Related Artifacts

📞
Case 00560212
Closed
📦
Parts Order 00088600
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P3
Type
Virtual Tech - Field Repair
Branch
Edge
Technician
Omar Serrano
Scheduled
Feb 3, 5:00 PM
Created
Jan 19, 2:02 PM
Invoice #
SM-255587

Work Details (6)

Name Type Status Qty Amount Date
WL-03081584 Parts Open 2 $140.08 Jan 28, 12:44 PM
WL-03081585 Expenses Open 1 $15.77 Jan 28, 12:44 PM
WL-03090769 Labor Open 1 $0.00 Feb 4, 12:08 AM
WL-03090770 Labor Open 1.5 $0.00 Feb 4, 12:08 AM
WL-03090771 Labor Open 2 $238.00 Feb 4, 12:08 AM
WL-03090772 Travel Open 25 $110.00 Feb 4, 12:08 AM

Details