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Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01349604 ↗ ServiceMax

MIDMARK • Repair • P4

📍 Wilder Animal Hospital — 5152 Hollister Ave, Ste A,, Santa Barbara CA, 93111-2551

Feb 4, 2026 → Mar 30, 2026

✅ Completed
P4
SLA Clock
4 business days from creation · Target: Feb 10, 2026
✗ SLA Missed (13 biz days late)
Active: 17 biz days
Paused: 21 biz days
Budget: 4 biz days
🕐 Clock stopped: Completed (Mar 31, 2026)
🏭 Customer Supplied Parts (2)
SLA Target
▶ Clock Running
Status: Created
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Ready for Scheduling
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Assigned
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Scheduled
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Entered
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Assigned
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
⏸12d
⏸ Clock Paused
Status: Awaiting Parts - Customer
Feb 4 → Feb 23, 2026
12 business days (not counted)
▶ Clock Running
Status: Ready for Scheduling
Feb 23 → Feb 24, 2026
1 business day (counted)
Running total: 1 of 4 biz days used
▶ Clock Running
Status: Scheduled
Feb 24 → Feb 25, 2026
1 business day (counted)
Running total: 2 of 4 biz days used
⏸ Clock Paused
Status: Awaiting Parts
Feb 25 → Feb 26, 2026
1 business day (not counted)
▶ Clock Running
Status: Ready for Scheduling
Feb 26 → Feb 26, 2026
0 business days (counted)
Running total: 2 of 4 biz days used
▶ Clock Running
Status: Scheduled
Feb 26 → Feb 26, 2026
0 business days (counted)
Running total: 2 of 4 biz days used
▶ Clock Running
Status: Tech On Site
Feb 26 → Feb 27, 2026
1 business day (counted)
Running total: 3 of 4 biz days used
⏸8d
⏸ Clock Paused
Status: Awaiting Parts
Feb 27 → Mar 11, 2026
8 business days (not counted)
11d
▶ Clock Running
Status: Completed
Mar 11 → Mar 26, 2026
11 business days (counted)
Running total: 14 of 4 biz days used
3d
▶ Clock Running
Status: Scheduled
Mar 26 → Mar 31, 2026
3 business days (counted)
Running total: 17 of 4 biz days used
Created: Feb 4, 2026 Completed: Mar 31, 2026
Business Days Used 17 / 4
0 4d budget +13d over
Show SLA Clock Detail (16 periods)
Period Status Clock Biz Days Running Total
Feb 4 → Feb 4 Created ▶ Running 0 0 / 4
Feb 4 → Feb 4 Ready for Scheduling ▶ Running 0 0 / 4
Feb 4 → Feb 4 Assigned ▶ Running 0 0 / 4
Feb 4 → Feb 4 Scheduled ▶ Running 0 0 / 4
Feb 4 → Feb 4 Entered ▶ Running 0 0 / 4
Feb 4 → Feb 4 Assigned ▶ Running 0 0 / 4
Feb 4 → Feb 23 Awaiting Parts - Customer ⏸ Paused 12
Feb 23 → Feb 24 Ready for Scheduling ▶ Running 1 1 / 4
Feb 24 → Feb 25 Scheduled ▶ Running 1 2 / 4
Feb 25 → Feb 26 Awaiting Parts ⏸ Paused 1
Feb 26 → Feb 26 Ready for Scheduling ▶ Running 0 2 / 4
Feb 26 → Feb 26 Scheduled ▶ Running 0 2 / 4
Feb 26 → Feb 27 Tech On Site ▶ Running 1 3 / 4
Feb 27 → Mar 11 Awaiting Parts ⏸ Paused 8
Mar 11 → Mar 26 Completed ▶ Running 11 14 / 4
Mar 26 → Mar 31 Scheduled ▶ Running 3 17 / 4
Dispatch 0.0d
Material Management 23.0d
Coordinators 7.2d
Field Work 14.1d
Billing 6.8d
✗ SLA Missed
Dispatch
0.0 days
Material Management
23.0 days
Over SLA
Coordinators
7.2 days
Over SLA
Field Work
14.1 days
Over SLA
Billing
6.8 days
Over SLA
Created: Feb 4, 2026 Due: Mar 4, 2026 Completed: Mar 31, 2026 (26 days late)
📅
38.3 days Total Age
⏱️
12.4d in Awaiting Parts - Customer Longest Stage
🔄
23 transitions Status Changes
⚠️
23.4d over Total Delay
📦
2 orders, 0 quotes Parts & Quotes
📝
24 lines Work Details
🚩
3 visits On-Site Trips
👤
Self-Scheduled Scheduling
🚩
3 On-Site Visits
3 on-site visits — why were multiple trips needed?
👤 Self-scheduled by Omar Serrano — scheduling delays attributed to technician, not coordinators
Visit 1 Feb 24, 2026
Visit 2 Feb 26, 2026
Visit 3 Mar 30, 2026

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00565185
Repair
Closed
Zone 3 NWD - Low MA imaging/X-Ray Dispatch - Need service ASAP. Part is shipping UPS Next Day Air. Please call mobile number to schedule service. If part(s) are identified after speaking with Midmark Tech Service, the Service Company Tech must contact the POC for authorization before ordering. Once approved, notify Midmark immediately. If more time is needed for the customer’s decision to proceed, inform Midmark Dispatch at 937.688.9175 or dispatch@midmark.com. For assistance, troubleshooting, or parts identification, contact Veterinary Tech Service at 844-856-1232, option 3. Thank you!
Priority
Critical
Origin
Web
Reason
New Case
Contact
Ashley Brown
Owner
Jessica Sells
Created
Feb 4, 2026
Work Orders from this Case (1)
WO-01349604 (current) Invoiced
Repair • Omar Serrano
Created: Feb 4, 2026 • Closed: Mar 30, 2026
Completed with significant delays
Invoiced • 190 days old
🚨
Primary Delay 12.4 days stuck in "Awaiting Parts - Customer"
⏱️
Total Delay 23.4 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
1.6d / 1.0d SLA
Assigned
0.0d / 0.5d SLA
Scheduled
5.6d / 2.0d SLA
Awaiting Parts - Customer
12.4d
Awaiting Parts
10.6d / 3.0d SLA
Tech On Site
1.6d / 1.0d SLA
Completed
12.5d / 1.0d SLA
Closed
7.0d / 1.0d SLA
WO Correction Needed
4.9d
Ready to Bill
1.9d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes
4/2/2026 NSuarez SRA needs to be filled out 3/25/26 CDempsey- Reminded tech to close Serviced wo's. 3/19 KHardison: 1ZE444250148169875 1 of 2 Piece Shipment   Delivered On Thursday, March 19 at 10:12 A.M. LINE NO: 2.1 QTY: 1 ITEM: S006-00909 SERIAL #: 1ZE444259044605457 DESCRIPTION: ARS LABEL, ST RT 47 WEST LINE NO: 3.1 QTY: 1 ITEM: 30-A1075-RF SERIAL #: V2890543 DESCRIPTION: PREVA TUBE HEAD, GRAY, REFURBISHED LINE NO: 4.1 QTY: 1 ITEM: 30-T0124 SERIAL #: DESCRIPTION: TUBE HEAD SPANNER WRENCH,PREVA LINE NO: 5.1 QTY: 1 ITEM: S006-00909 SERIAL #: 1ZE444259044128366 DESCRIPTION: ARS LABEL, ST RT 47 WEST 3-18 Mburris call from Midmark that WO is approved for more parts and wants to keep this WO open. They are sending more parts  SERVICED AND CLOSED DATES WILL NOT MATCH  due to Midmark deciding 3/10 to just close the WO and they are not sending us for a return visit. 3/10/25 Sramen - per partner notes Midmark wants this closed. I chattered FSE and changed the status of the wo to serviced. 2-26 Mburris call from POC to set for 2-26 11am Ashley Brown 2/26/26 lcoonrod Your shipment 1ZE444250171984182 Scheduled Delivery Today, February 26 by 10:30 A.M. Order No: 757787 Customer PO No: SR1532860 Customer: Wilder Animal Hospital Service Request NO: 1532860 Ship To Name: Wilder Animal Hospital Ship To Address: 5152 Hollister Ave Ste A Ship To City/State: Santa Barbara, CA 93111-2551 Waybill (Tracking #): 1ZE444250171984182 Carrier: UPS-Air-Next Day Air The following items have shipped from Midmark Corporation on: 25-FEB-2026 LINE NO: 1.1 QTY: 1 ITEM: 002-10790-00 SERIAL #: DESCRIPTION: FRU KIT, PREVA LOGIC BOARD (TADA)

2-24 Mburris CB from POC Ashley to set for 2-24 10:30

2/23 KHardison: No ETA. updated due date.

Ship To Name: Wilder Animal Hospital Ship To Address: 5152 Hollister Ave Ste A Ship To City/State: Santa Barbara, CA 93111-2551 Waybill (Tracking #): 1ZE444250171352613 Carrier: UPS-Air-Next Day Air LINE NO: 1.1 QTY: 1 ITEM: 30-A1071-8 SERIAL #: DESCRIPTION: Intraoral Arm Cable Field Replacement Kit, Mobile or Extra Long Arm, 82 inches

2-4 Mburris called and set with Ashley Brown 2-9 10am

2/4/2026jsells

left a voicemail with the work order number and I let them know someone would be calling to schedule

🔧 Work Performed
Arrived on site and checked in with front desk so they could inform poc of my arrival. Once escorted to the back was provided part provided by Midmark, part provided was complete wire assembly for xray unit. Began by removing complete wire harness assembly from the xray unit to prepare it for the new one sent. Began installing new wire harness and ensure to ground cable that goes into tube head. Powered unit back on and tested unit by taking test shots but again got same error code of low MA. Called Midmark and we began troubleshooting unit together. After trying all test provided by midmark tech support they determined that a new logic board would be required. As tech support was already after hours he asked if customer would like to authorize part so a call back next day would not be needed. Located customer and they in fact did authorize part, so will return when part arrives to complete repair. 2/26 Arrived on site and front desk allowed me to walk to the back area as poc already waiting for me. Began removing logic board and tested unit, once test shots taken same error code began. Called midmark tech support and wait time was on the higher end. Once in contact with tech support and conducting some troubleshooting they determined a new refurbished tubehead would be required. Tech support informed me they would be sending a new tubehead so i informed poc of the findings. 3/30 arrived on site and waited a bit while customer wrapped up procedure. Once with unit removed current tube head and installed new tube head. Waited for area to clear and began testing unit, no errors occuring and unit able to work once again. Informed customer that unit verified functional and returned to service
🔍 Technician Findings
Customer states unit gives out LOW MA
⚠️ Problem Description
Zone 3 NWD - Low MA imaging/X-Ray Dispatch - Need service ASAP. Part is shipping UPS Next Day Air. Please call mobile number to schedule service. If part(s) are identified after speaking with Midmark Tech Service, the Service Company Tech must contact the POC for authorization before ordering. Once approved, notify Midmark immediately. If more time is needed for the customer’s decision to proceed, inform Midmark Dispatch at 937.688.9175 or dispatch@midmark.com. For assistance, troubleshooting, or parts identification, contact Veterinary Tech Service at 844-856-1232, option 3. Thank you! All Midmark Progeny WOs: Mandatory documents: FDA 2579 Form
📄 Description
Midmark Progeny VetPro Wall Mount x-ray system. (P7015, P7015V-P, DCV5, P7016, DCV6, P7017, DCV7, DCD7, P7018, DCV8)

Timeline

📞
Case Linked Feb 4, 11:26 AM
Case Number: 00565185
Subject: Repair
Status: Closed
📋
2 Work Order Created Feb 4, 12:43 PM
Work Order Created → Parts Added
🔩
Parts Added
Type: Parts
Status: Open
Qty: 1
📅
Status: Ready for Scheduling by Jessica Sells Feb 4, 1:00 PM
From: Entered
To: Ready for Scheduling
Duration in Previous: 17m
👷
4 Technician Assigned Feb 4, 1:27 PM
Technician Assigned → Status: Assigned → Dispatch Scheduled → Status: Scheduled
👷
Status: Assigned by Michael Burris
From: Ready for Scheduling
To: Assigned
Duration in Previous: 26m
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-02-09T17:00:00.000+0000
🗓️
Status: Scheduled by Michael Burris
From: Assigned
To: Scheduled
Duration in Previous: 4m
🆕
3 Status: Entered Feb 4, 3:34 PM
Status: Entered → Technician Assigned → Status: Awaiting Parts - Customer
👷
Technician Assigned by Michael Burris
Technician: Omar Serrano
👤
Status: Awaiting Parts - Customer by Michael Burris
From: Assigned
To: Awaiting Parts - Customer
Duration in Previous: 1m
🚨 13.0 business days
📅
Status: Ready for Scheduling by Kimberly Hardison Feb 23, 4:26 PM
From: Awaiting Parts - Customer
To: Ready for Scheduling
Duration in Previous: 19d 0h
🗓️
2 Status: Scheduled Feb 24, 9:08 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-02-24T18:30:00.000+0000
🔩
Parts Added Feb 24, 6:44 PM
Type: Parts
Status: Open
Qty: 1
📦
2 Parts Requested Feb 25, 4:01 AM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Omar Serrano
From: Scheduled
To: Awaiting Parts
Duration in Previous: 18h 53m
🔩
Parts Added Feb 25, 12:14 PM
Type: Parts
Status: Open
Qty: -1
📅
Status: Ready for Scheduling by Leona Coonrod Feb 26, 9:42 AM
From: Awaiting Parts
To: Ready for Scheduling
Duration in Previous: 1d 5h
🗓️
2 Status: Scheduled Feb 26, 11:39 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-02-26T19:30:00.000+0000
🔧
Status: Tech On Site by Omar Serrano Feb 26, 2:24 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 2h 44m
📦
2 Parts Requested Feb 27, 2:22 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Omar Serrano
From: Tech On Site
To: Awaiting Parts
Duration in Previous: 23h 58m
2.0 business days
⏱️
2 9x Labor Added Mar 2, 9:20 AM
9x Labor Added → Labor Added
⏱️
Labor Added
Type: Labor
Status: Open
Qty: 2.75
⚠️ 8.0 business days
✔️
Status: Completed by Stephanie Ramen Mar 11, 9:38 AM
From: Awaiting Parts
To: Completed
Duration in Previous: 11d 18h
⚠️ 6.0 business days
🔩
6x Parts Added Mar 18, 1:04 PM
Type: Parts
Status: Open
Qty: -1
⚠️ 7.0 business days
🗓️
2 Status: Scheduled Mar 26, 11:36 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-03-30T15:00:00.000+0000
3.0 business days
✔️
Status: Completed by Omar Serrano Mar 30, 8:10 PM
From: Scheduled
To: Completed
Duration in Previous: 4d 8h
⏱️
3x Labor Added Mar 30, 11:45 PM
Type: Labor, Travel
Status: Open
Qty: 1.25, 125, 2.75
🏁
Status: Closed by Omar Serrano Mar 31, 12:01 AM
From: Completed
To: Closed
Duration in Previous: 3h 51m
3.0 business days
✏️
Status: WO Correction Needed by Nancy Suarez Apr 2, 4:58 PM
From: Closed
To: WO Correction Needed
Duration in Previous: 2d 16h
4.9 business days
🔩
Parts Added Apr 8, 9:18 AM
Type: Parts
Status: Open
Qty: -1
🔩
Parts Added Apr 8, 12:08 PM
Type: Parts
Status: Open
Qty: -1
🏁
Status: Closed by Omar Serrano Apr 8, 11:35 PM
From: WO Correction Needed
To: Closed
Duration in Previous: 6d 6h
✏️
Status: WO Correction Needed by Nancy Suarez Apr 9, 10:40 AM
From: Closed
To: WO Correction Needed
Duration in Previous: 11h 5m
🏁
Status: Closed by Omar Serrano Apr 9, 10:55 AM
From: WO Correction Needed
To: Closed
Duration in Previous: 14m
3.0 business days
📄
Status: Ready to Bill by Nancy Suarez Apr 13, 12:45 PM
From: Closed
To: Ready to Bill
Duration in Previous: 4d 1h
2.0 business days
📨
2 Status: Invoice Pending Apr 14, 3:14 PM
Status: Invoice Pending → Status: Invoiced
💰
Status: Invoiced by Nancy Suarez
From: Invoice Pending
To: Invoiced
Duration in Previous: 2m
🚨 59.0 business days
🧾
Invoice Created Jul 8, 5:01 PM
Invoice Number: SM-259208

Bottlenecks

Ready for Scheduling
Duration: 1.3 business days (threshold: 1.0 business days)
Exceeded by 2.6 business hours
Tech On Site
Duration: 1.6 business days (threshold: 1.0 business days)
Exceeded by 4.6 business hours
Awaiting Parts
Duration: 8.6 business days (threshold: 3.0 business days)
Exceeded by 5.6 business days
Completed
Duration: 12.0 business days (threshold: 1.0 business days)
Exceeded by 11.0 business days
Scheduled
Duration: 3.0 business days (threshold: 2.0 business days)
Exceeded by 1.0 business days
Closed
Duration: 3.0 business days (threshold: 1.0 business days)
Exceeded by 2.0 business days
Closed
Duration: 3.0 business days (threshold: 1.0 business days)
Exceeded by 2.0 business days
Ready to Bill
Duration: 1.9 business days (threshold: 1.0 business days)
Exceeded by 7.2 business hours

🔗 Related Artifacts

📞
Case 00565185
Closed
📦
Parts Order 00091023
Closed
📦
Parts Order 00091224
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P4
Type
Repair
Branch
N/A
Technician
Omar Serrano
Scheduled
Mar 30, 11:00 AM
Created
Feb 4, 12:43 PM
Invoice #
SM-259208

Work Details (24)

Name Type Status Qty Amount Date
WL-03091204 Parts Open 1 $0.00 Feb 4, 12:43 PM
WL-03118436 Parts Open 1 $0.00 Feb 24, 6:44 PM
WL-03119369 Parts Open -1 $0.00 Feb 25, 12:14 PM
WL-03125765 Labor Open 3 $0.00 Mar 2, 9:20 AM
WL-03125766 Expenses Open 1 $0.00 Mar 2, 9:20 AM
WL-03125767 Labor Open 1.25 $137.50 Mar 2, 9:20 AM
WL-03125768 Travel Open 122 $0.00 Mar 2, 9:20 AM
WL-03125769 Travel Open 122 $230.00 Mar 2, 9:20 AM
WL-03125770 Labor Open 2.75 $302.50 Mar 2, 9:20 AM
WL-03125771 Expenses Open 1 $0.00 Mar 2, 9:20 AM
WL-03125763 Travel Open 125 $230.00 Mar 2, 9:20 AM
WL-03125764 Labor Open 2.75 $0.00 Mar 2, 9:20 AM
WL-03125772 Labor Open 2.75 $0.00 Mar 2, 9:22 AM
WL-03149170 Parts Open -1 $0.00 Mar 18, 1:04 PM
WL-03149171 Parts Open 1 $0.00 Mar 18, 1:04 PM
WL-03149172 Parts Open 1 $0.00 Mar 18, 1:04 PM
WL-03149173 Parts Open 1 $0.00 Mar 18, 1:04 PM
WL-03149174 Parts Open 1 $0.00 Mar 18, 1:04 PM
WL-03149175 Parts Open -1 $0.00 Mar 18, 1:04 PM
WL-03166339 Labor Open 1.25 $137.50 Mar 30, 11:45 PM
WL-03166340 Travel Open 125 $230.00 Mar 30, 11:45 PM
WL-03166341 Labor Open 2.75 $0.00 Mar 30, 11:45 PM
WL-03177288 Parts Open -1 $0.00 Apr 8, 9:18 AM
WL-03177591 Parts Open -1 $0.00 Apr 8, 12:08 PM

Details