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Detailed work order timeline, KPIs, and analysis

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WO-01349630 ↗ ServiceMax

MOUNT LAUREL ANIMAL HOSPITAL • Virtual Tech - Field Repair • P3

📍 Cape Veterinary Associates LLC — 305 Swainton Goshen Rd, Cape May Court House NJ, 08210

Feb 4, 2026 → Mar 5, 2026

✅ Completed
P3
SLA Clock
3 business days from creation · Target: Feb 9, 2026
✗ SLA Missed (15 biz days late)
Active: 18 biz days
Paused: 2 biz days
Budget: 3 biz days
🕐 Clock stopped: Completed (Mar 5, 2026)
SLA Target
▶ Clock Running
Status: Created
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 3 biz days used
▶ Clock Running
Status: Ready for Scheduling
Feb 4 → Feb 4, 2026
0 business days (counted)
Running total: 0 of 3 biz days used
▶ Clock Running
Status: Assigned
Feb 4 → Feb 5, 2026
1 business day (counted)
Running total: 1 of 3 biz days used
2d
▶ Clock Running
Status: Scheduled
Feb 5 → Feb 9, 2026
2 business days (counted)
Running total: 3 of 3 biz days used
▶ Clock Running
Status: Tech On Site
Feb 9 → Feb 10, 2026
1 business day (counted)
Running total: 4 of 3 biz days used
▶ Clock Running
Status: Completed
Feb 10 → Feb 10, 2026
0 business days (counted)
Running total: 4 of 3 biz days used
2d
▶ Clock Running
Status: Reschedule
Feb 10 → Feb 12, 2026
2 business days (counted)
Running total: 6 of 3 biz days used
▶ Clock Running
Status: Entered
Feb 12 → Feb 13, 2026
1 business day (counted)
Running total: 7 of 3 biz days used
▶ Clock Running
Status: L2 Screening
Feb 13 → Feb 13, 2026
0 business days (counted)
Running total: 7 of 3 biz days used
⏸2d
⏸ Clock Paused
Status: Awaiting Parts
Feb 13 → Feb 18, 2026
2 business days (not counted)
▶ Clock Running
Status: Reschedule
Feb 18 → Feb 18, 2026
0 business days (counted)
Running total: 7 of 3 biz days used
▶ Clock Running
Status: Assigned
Feb 18 → Feb 18, 2026
0 business days (counted)
Running total: 7 of 3 biz days used
3d
▶ Clock Running
Status: Scheduled
Feb 18 → Feb 23, 2026
3 business days (counted)
Running total: 10 of 3 biz days used
3d
▶ Clock Running
Status: Reschedule
Feb 23 → Feb 26, 2026
3 business days (counted)
Running total: 13 of 3 biz days used
5d
▶ Clock Running
Status: Scheduled
Feb 26 → Mar 5, 2026
5 business days (counted)
Running total: 18 of 3 biz days used
Created: Feb 4, 2026 Completed: Mar 5, 2026
Business Days Used 18 / 3
0 3d budget +15d over
Show SLA Clock Detail (15 periods)
Period Status Clock Biz Days Running Total
Feb 4 → Feb 4 Created ▶ Running 0 0 / 3
Feb 4 → Feb 4 Ready for Scheduling ▶ Running 0 0 / 3
Feb 4 → Feb 5 Assigned ▶ Running 1 1 / 3
Feb 5 → Feb 9 Scheduled ▶ Running 2 3 / 3
Feb 9 → Feb 10 Tech On Site ▶ Running 1 4 / 3
Feb 10 → Feb 10 Completed ▶ Running 0 4 / 3
Feb 10 → Feb 12 Reschedule ▶ Running 2 6 / 3
Feb 12 → Feb 13 Entered ▶ Running 1 7 / 3
Feb 13 → Feb 13 L2 Screening ▶ Running 0 7 / 3
Feb 13 → Feb 18 Awaiting Parts ⏸ Paused 2
Feb 18 → Feb 18 Reschedule ▶ Running 0 7 / 3
Feb 18 → Feb 18 Assigned ▶ Running 0 7 / 3
Feb 18 → Feb 23 Scheduled ▶ Running 3 10 / 3
Feb 23 → Feb 26 Reschedule ▶ Running 3 13 / 3
Feb 26 → Mar 5 Scheduled ▶ Running 5 18 / 3
Dispatch 1.6d
Material Management 2.6d
Coordinators 21.1d
Field Work 2.6d
Billing 18.1d
✗ SLA Missed
Dispatch
1.6 days
Over SLA
Material Management
2.6 days
Coordinators
21.1 days
Over SLA
Field Work
2.6 days
Over SLA
Billing
18.1 days
Over SLA
Created: Feb 4, 2026 Due: Feb 24, 2026 Completed: Mar 6, 2026 (9 days late)
📅
21.2 days Total Age
⏱️
18.1d in Ready to Bill Longest Stage
🔄
18 transitions Status Changes
⚠️
29.6d over Total Delay
📦
1 orders, 0 quotes Parts & Quotes
📝
13 lines Work Details
🏠
2 visits On-Site Trips
👤
Self-Scheduled Scheduling
🔄
2 On-Site Visits (3 reschedules)
2 on-site visits — follow-up trip required
👤 Self-scheduled by Michael Harris — scheduling delays attributed to technician, not coordinators
Visit 1 Feb 9, 2026
Visit 2 Mar 5, 2026

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00565312
<no subject>
Closed
Shuts off after 2 mins of running, filter is clean. Wrench error showing. 3M - Bair Hugger 675 Asset ID: 13278885 Enter diagnostic mode and pull codes to troubelshoot issue
Priority
Standard
Origin
Email
Reason
New Case
Contact
Katie Jones
Owner
Virtual Tech
Created
Feb 4, 2026
Work Orders from this Case (1)
WO-01349630 (current) Invoiced
Virtual Tech - Field Repair • Michael Harris
Created: Feb 4, 2026 • Closed: Mar 5, 2026
Completed with significant delays
Invoiced • 191 days old
🚨
Primary Delay 18.1 days stuck in "Ready to Bill"
⏱️
Total Delay 29.6 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
1.5d / 0.5d SLA
Ready for Scheduling
0.4d / 1.0d SLA
Assigned
1.3d / 0.5d SLA
Scheduled
12.6d / 2.0d SLA
Tech On Site
1.1d / 1.0d SLA
Reschedule
6.9d / 2.0d SLA
L2 Screening
0.0d / 1.0d SLA
Awaiting Parts
2.6d / 3.0d SLA
Completed
1.4d / 1.0d SLA
Closed
2.0d / 1.0d SLA
Ready to Bill
18.1d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

2/26 MOwens Called and spoke to Katie Jones. She said any day next week works for her. Scheduled the return visit for 3/5 with arrival between 10-11am.

2/24 MOwens Called to speak to Katie Jones but the office was closed.

02/23/2026. called 6 times in total could not get through to anyone to find out is they are open. left a vm on last call.


2/19/26 RBerry- Updated due date based on parts. Removed delay code.


2/18 MOwens Called and spoke to Katie Jones. Told her to watch for the parts shipping to her location this Friday. Scheduled the return visit for next Mon. 2/23 with arrival between 10-11am.


1Z2FX9030351545906 shipping out today to the location.


2/5 MOwens Sent an email to Katie Jones scheduling the visit for 2/9 between 3-5pm.

2/5 MOwens Called to speak to Katie Jones. I told her I am checking about scheduling the visit for next Mon. 2/9 in the afternoon. I will send her an email Today to confirm.

🔧 Work Performed
3M - Bair Hugger 675 ID:13278885 SN:16825 the fuse for the heating element is blown. the fuse needs to be replaced. 03/05/2026..MH the fuse was replaced. the warmer was run for 5 minutes at 43 degrees Celsius for 5 minutes without error. then unit was electrically and functionally tested
🔍 Technician Findings
error codes indicate the heating element is not heating up.
⚠️ Problem Description
Shuts off after 2 mins of running, filter is clean. Wrench error showing. 3M - Bair Hugger 675 Asset ID: 13278885 Enter diagnostic mode and pull codes to troubelshoot issue https://www.ebiotrack.com/workorder.php?wo=71381

Timeline

📞
Case Linked Feb 4, 1:36 PM
Case Number: 00565312
Subject: <no subject>
Status: Closed
📋
2 Work Order Created Feb 4, 1:45 PM
Work Order Created → Status: Ready for Scheduling
📅
Status: Ready for Scheduling by Wendy Argueta
From: Entered
To: Ready for Scheduling
Duration in Previous: 0m
👷
2 Technician Assigned Feb 4, 4:40 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Melissa Owens
From: Ready for Scheduling
To: Assigned
Duration in Previous: 2h 54m
👷
Technician Assigned by Melissa Owens Feb 5, 10:30 AM
Technician: Michael Harris
🗓️
2 Status: Scheduled Feb 5, 10:59 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Melissa Owens
Scheduled For: 2026-02-09T20:00:00.000+0000
3.0 business days
🔧
Status: Tech On Site by Michael Harris Feb 9, 2:33 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 4d 3h
✔️
Status: Completed by Michael Harris Feb 9, 11:40 PM
From: Tech On Site, Completed
To: Completed, Reschedule
Duration in Previous: 9h 7m, 0m
3.0 business days
🆕
Status: Entered by Melissa Owens Feb 12, 2:48 PM
From: Reschedule
To: Entered
Duration in Previous: 2d 15h
🔍
Status: L2 Screening by Sherry Reich Feb 13, 2:12 PM
From: Entered
To: L2 Screening
Duration in Previous: 23h 24m
📦
2 Parts Requested Feb 13, 2:35 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Wendy Argueta
From: L2 Screening
To: Awaiting Parts
Duration in Previous: 23m
1.0 business days
⏱️
7x Labor Added Feb 15, 11:34 PM
Type: Labor, Travel, Expenses
Status: Open
Qty: 2.2333333333333, 1.5166666666667, 2.4833333333333, 114, 87
2.0 business days
🔩
2 2x Parts Added Feb 18, 11:54 AM
2x Parts Added → Status: Reschedule
🔄
Status: Reschedule by Melissa Barrett
From: Awaiting Parts
To: Reschedule
Duration in Previous: 4d 21h
👷
2 Technician Assigned Feb 18, 2:14 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Melissa Owens
From: Reschedule
To: Assigned
Duration in Previous: 2h 20m
🗓️
2 Status: Scheduled Feb 18, 2:20 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Melissa Owens
Scheduled For: 2026-02-23T16:00:00.000+0000
4.0 business days
🔄
Status: Reschedule by Melissa Owens Feb 23, 2:07 PM
From: Scheduled
To: Reschedule
Duration in Previous: 4d 23h
4.0 business days
🗓️
2 Status: Scheduled Feb 26, 10:36 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Melissa Owens
Scheduled For: 2026-03-05T15:30:00.000+0000
⚠️ 6.0 business days
💵
Expenses Added Mar 5, 11:52 AM
Type: Expenses
Status: Open
Qty: 1
✔️
Status: Completed by Michael Harris Mar 5, 12:02 PM
From: Scheduled
To: Completed
Duration in Previous: 7d 1h
⏱️
3x Labor Added Mar 5, 9:44 PM
Type: Labor, Travel
Status: Open
Qty: 2.3333333333333, 1, 87
🏁
Status: Closed by Michael Harris Mar 5, 11:21 PM
From: Completed
To: Closed
Duration in Previous: 11h 18m
2.1 business days
📄
Status: Ready to Bill by Diane Patton Mar 9, 7:26 PM
From: Closed
To: Ready to Bill
Duration in Previous: 3d 19h
🚨 18.6 business days
📨
2 Status: Invoice Pending Apr 2, 6:00 PM
Status: Invoice Pending → Status: Invoiced
💰
Status: Invoiced by Diane Patton
From: Invoice Pending
To: Invoiced
Duration in Previous: 3m
🧾
Invoice Created Apr 3, 3:46 PM
Invoice Number: SM-258235

Bottlenecks

Assigned
Duration: 1.3 business days (threshold: 4.0 business hours)
Exceeded by 6.3 business hours
Scheduled
Duration: 3.0 business days (threshold: 2.0 business days)
Exceeded by 1.0 business days
Tech On Site
Duration: 1.1 business days (threshold: 1.0 business days)
Exceeded by 1.1 business hours
Reschedule
Duration: 3.0 business days (threshold: 2.0 business days)
Exceeded by 1.0 business days
Entered
Duration: 1.5 business days (threshold: 4.0 business hours)
Exceeded by 1.0 business days
Scheduled
Duration: 3.6 business days (threshold: 2.0 business days)
Exceeded by 1.6 business days
Reschedule
Duration: 3.6 business days (threshold: 2.0 business days)
Exceeded by 1.6 business days
Scheduled
Duration: 6.0 business days (threshold: 2.0 business days)
Exceeded by 4.0 business days
Completed
Duration: 1.4 business days (threshold: 1.0 business days)
Exceeded by 3.3 business hours
Closed
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days
Ready to Bill
Duration: 18.1 business days (threshold: 1.0 business days)
Exceeded by 17.1 business days

🔗 Related Artifacts

📞
Case 00565312
Closed
📦
Parts Order 00090379
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P3
Type
Virtual Tech - Field Repair
Branch
ERLA - PROD
Technician
Michael Harris
Scheduled
Mar 5, 10:30 AM
Created
Feb 4, 1:45 PM
Invoice #
SM-258235

Work Details (13)

Name Type Status Qty Amount Date
WL-03106700 Labor Open 2.2333333333333 $0.00 Feb 15, 11:34 PM
WL-03106701 Labor Open 1.5166666666667 $208.25 Feb 15, 11:34 PM
WL-03106702 Labor Open 2.4833333333333 $0.00 Feb 15, 11:34 PM
WL-03106703 Travel Open 114 $275.00 Feb 15, 11:34 PM
WL-03106704 Travel Open 87 $0.00 Feb 15, 11:34 PM
WL-03106705 Expenses Open 1 $0.00 Feb 15, 11:34 PM
WL-03106706 Expenses Open 1 $0.00 Feb 15, 11:34 PM
WL-03110254 Parts Open 1 $15.01 Feb 18, 11:54 AM
WL-03110255 Expenses Open 1 $31.42 Feb 18, 11:54 AM
WL-03131396 Expenses Open 1 $0.00 Mar 5, 11:52 AM
WL-03132771 Labor Open 2.3333333333333 $0.00 Mar 5, 9:44 PM
WL-03132772 Labor Open 1 $119.00 Mar 5, 9:44 PM
WL-03132773 Travel Open 87 $275.00 Mar 5, 9:44 PM

Details