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WO-01324296 ↗ ServiceMax

Oak Street Health • SWAPOUT • PC

📍 Oak Street Health - Toledo Northside, OH — 553 E. Manhattan Blvd., Toledo OH, 43608

Dec 8, 2025 → Feb 24, 2026

✅ Completed
PC
SLA Clock
Per client agreement · Target: Feb 6, 2026
✗ SLA Missed (10 biz days late)
Active: 51 biz days
Paused: 1 biz days
🕐 Clock stopped: Invoiced (Feb 24, 2026)
▶ Clock Running
Status: Created
Dec 8 → Dec 8, 2025
0 business days (counted)
Running total: 0 of ? biz days used
⏸ Clock Paused
Status: Awaiting Parts
Dec 8 → Dec 9, 2025
1 business day (not counted)
31d
▶ Clock Running
Status: Reschedule
Dec 9 → Jan 26, 2026
31 business days (counted)
Running total: 31 of ? biz days used
20d
▶ Clock Running
Status: On Hold
Jan 26 → Feb 24, 2026
20 business days (counted)
Running total: 51 of ? biz days used
▶ Clock Running
Status: Assigned
Feb 24 → Feb 24, 2026
0 business days (counted)
Running total: 51 of ? biz days used
Created: Dec 8, 2025 Invoiced: Feb 24, 2026
Show SLA Clock Detail (5 periods)
Period Status Clock Biz Days Running Total
Dec 8 → Dec 8 Created ▶ Running 0 0
Dec 8 → Dec 9 Awaiting Parts ⏸ Paused 1
Dec 9 → Jan 26 Reschedule ▶ Running 31 31
Jan 26 → Feb 24 On Hold ▶ Running 20 51
Feb 24 → Feb 24 Assigned ▶ Running 0 51
Dispatch 0.0d
Material Management 1.8d
Holding 20.9d (excluded)
Coordinators 31.8d
Billing 2.9d
✗ SLA Missed
Dispatch
0.0 days
Material Management
1.8 days
Holding (excluded from total)
20.9 days
Coordinators
31.8 days
Over SLA
Billing
2.9 days
Over SLA
Created: Dec 8, 2025 Due: Feb 6, 2026 Completed: Feb 24, 2026 (17 days late)
📅
52.9 days Total Age
⏱️
31.8d in Reschedule Longest Stage
🔄
7 transitions Status Changes
⚠️
32.6d over Total Delay
📦
2 orders, 0 quotes Parts & Quotes
📝
3 lines Work Details
🏠
1 visit On-Site Trips
📋
Coordinator Scheduling

AI Analysis

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Originating Case

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🎫
Case #00549672
Oak Street Health - 48 Hour - 125726: New Work Order Assigned
Closed
Work Order #125726 Work Order Description: RetinaVue is not working again...this is the 6th one we've had to replace since July. Requesting a new one. These refurbished ones do not work for more than a few weeks and it impact our ability to take care of our patients. The machine will not locate the eye and keeps saying dirty lens, even though it's been cleaned multiple times.
Priority
Standard
Origin
Email
Reason
New Case
Contact
Nikki Wilson
Owner
Virtual Tech
Created
Dec 8, 2025
Work Orders from this Case (2)
WO-01324296 (current) Invoiced
SWAPOUT • Ryan Schwochow
Created: Dec 8, 2025 • Closed: Feb 24, 2026
WO-01353437 Invoiced
Virtual Tech - Depot • Ryan Schwochow
Created: Feb 24, 2026 • Closed: Feb 24, 2026
Completed with significant delays
Invoiced • 250 days old
🚨
Primary Delay 31.8 days stuck in "Reschedule"
⏱️
Total Delay 32.6 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Awaiting Parts
1.8d / 3.0d SLA
Reschedule
31.8d / 2.0d SLA
On Hold
20.9d
Closed
2.0d / 1.0d SLA
Ready to Bill
2.9d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

2/23/26-RS; Sending reminder email with RL attached - On-Hold Awaiting equipment - 

01/26-RS; Sending reminder email with RL attached - On-Hold Awaiting equipment - 

🔧 Work Performed
Hot swap sent to site: Welch Allyn - RV700B - RetinaVue 700 Imager SERIAL #: (21)700222210201 ASSET ID#: 13210591 Shipment Tracking Number 1Z01E3E70393016490 Delivered: 12/10/2025 Expected back for repair Welch Allyn - RV700B - RetinaVue 700 Imager Asset ID#: 13172929 S/N: 700333220149 RMA Tracking Number 1Z01E3E79091269101 ___ Original device received back from site : Welch Allyn - RV700B - RetinaVue 700 Imager SERIAL #: (21)700222210201 ASSET ID#: 13210591
🔍 Technician Findings
Hot swap requested
⚠️ Problem Description
Work Order #125726 RetinaVue is not working again...this is the 6th one we've had to replace since July. Requesting a new one. These refurbished ones do not work for more than a few weeks and it impact our ability to take care of our patients. The machine will not locate the eye and keeps saying dirty lens, even though it's been cleaned multiple times. Welch Allyn - RV700B - RetinaVue 700 Imager Asset ID#: 13172929 S/N: 700333220149 https://www.ebiotrack.com/workorder.php?wo=70202
📄 Description
RetinaVue700 Imager Set, US Plug with Premium Hard Storage Case: 100-240V, 50-60 Hz AC, 3200 mAh Lithium-Ion 7.2 V Battery, IEC Plug Type-B

Timeline

📞
Case Linked Dec 8, 10:02 AM
Case Number: 00549672
Subject: Oak Street Health - 48 Hour - 125726: New Work Order Assigned
Status: Closed
📋
3 Work Order Created Dec 8, 12:11 PM
Work Order Created → Parts Requested → Status: Awaiting Parts
📦
Parts Requested
Order: 00086405
Status: Closed
📦
Status: Awaiting Parts by Derek Reynolds
From: Entered
To: Awaiting Parts
Duration in Previous: 0m
2.0 business days
📦
3 Parts Requested Dec 9, 12:55 PM
Parts Requested → 2x Parts Added → Status: Reschedule
🔩
2x Parts Added
Type: Parts, Expenses
Status: Open
Qty: 1
🔄
Status: Reschedule by Ricky Bailey
From: Awaiting Parts
To: Reschedule
Duration in Previous: 1d 0h
🚨 32.0 business days
⏸️
Status: On Hold by Ryan Schwochow Jan 26, 11:48 AM
From: Reschedule
To: On Hold
Duration in Previous: 47d 22h
🚨 21.0 business days
⏱️
3 Labor Added Feb 24, 9:24 AM
Labor Added → Technician Assigned → Status: Assigned
👷
Technician Assigned by Ryan Schwochow
Technician: Ryan Schwochow
👷
Status: Assigned by Ryan Schwochow
From: On Hold, Assigned
To: Assigned, Closed
Duration in Previous: 28d 21h, 0m
2.0 business days
📄
Status: Ready to Bill by Diane Patton Feb 25, 11:57 AM
From: Closed
To: Ready to Bill
Duration in Previous: 1d 2h
3.0 business days
📨
Status: Invoice Pending by Diane Patton Feb 28, 1:12 PM
From: Ready to Bill
To: Invoice Pending
Duration in Previous: 3d 1h
🧾
2 Invoice Created Feb 28, 1:18 PM
Invoice Created → Status: Invoiced
💰
Status: Invoiced by Diane Patton
From: Invoice Pending
To: Invoiced
Duration in Previous: 5m

Bottlenecks

Reschedule
Duration: 31.8 business days (threshold: 2.0 business days)
Exceeded by 29.8 business days
Closed
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days
Ready to Bill
Duration: 2.9 business days (threshold: 1.0 business days)
Exceeded by 1.9 business days

🔗 Related Artifacts

📞
Case 00549672
Closed
📦
Parts Order 00086405
Closed
📦
Parts Order 00086489
Canceled

ℹ️ Work Order Details

Status
Invoiced
Priority
PC
Type
SWAPOUT
Branch
Edge
Technician
Ryan Schwochow
Scheduled
N/A
Created
Dec 8, 12:11 PM
Invoice #
SM-255246

Work Details (3)

Name Type Status Qty Amount Date
WL-03031408 Parts Open 1 $0.00 Dec 9, 12:55 PM
WL-03031409 Expenses Open 1 $29.17 Dec 9, 12:55 PM
WL-03117293 Labor Open 1 $122.57 Feb 24, 9:24 AM

Details